At a Glance
- Tasks: Support senior leaders with diary management and meeting coordination in a fast-paced environment.
- Company: Join Ipsos, a leader in providing insights across various industries.
- Benefits: Enjoy 25 days annual leave, pension contributions, and flexible working options.
- Other info: Inclusive workplace committed to diversity and professional development opportunities.
- Why this job: Make a real impact by enabling leadership effectiveness and supporting high-impact research projects.
- Qualifications: Experience as a personal assistant and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Are you an organised and proactive individual with a passion for supporting senior leadership in a dynamic and fast-paced environment? Do you excel in managing competing priorities and thrive on providing high-level administrative support? If so, we want to hear from you!
About the Role:
Join Ipsos as a Personal Assistant for a 9-month FTC. Be the linchpin for three senior Directors in the UK and global business. This role is your opportunity to enable leadership effectiveness through proactive diary management, communication triage, and complex meeting coordination. It's a chance to work with a team that provides crucial insights across various industries, assisting clients in navigating dynamic markets. Use your judgement to prioritise demands and support leaders in focusing on strategic priorities. This role is key to building strong client relationships and supporting high-impact research projects.
About You:
- Proven experience in executive or personal assistant roles
- Proficiency in Microsoft Office suite including PowerPoint
- Strong written and communication skills
- Capable of managing competing priorities and multitasking
- Experience with hybrid meetings and AV/tech arrangements
- Collaborative mindset and willingness to provide assistance where needed
- Proficiency in AI tools and their application to administrative tasks
Essential Skills:
- Executive support experience
- Diary and inbox management
- Strong communication skills
- Organisational proficiency
- Event and meeting coordination skills
- Strong skillset in Microsoft Office (Outlook, Teams, PowerPoint, Word and Excel).
Desirable Skills:
- Experience in a matrix organisation
- Familiarity with AI tools
- Expense and financial reconciliation experience
- Event organisation
- Basic project coordination skills
Benefits:
We offer a comprehensive benefits package designed to support you as an individual. Our standard benefits include 25 days annual leave, pension contribution, income protection and life assurance. In addition, there are a range of health & wellbeing, financial benefits and professional development opportunities. We have a hybrid approach to work and ask people to be in the office or with clients for 3 days per week. We appreciate you may have commitments outside of work and will consider flexible working applications - please highlight what you are looking for when you make your application.
We are committed to equality, treating people fairly, promoting a positive and inclusive working environment and ensuring we have diversity of people and views. We recognise that this is important for our business success - a more diverse workforce will enable us to better reflect and understand the world we research and ultimately deliver better research and insight to our clients. We are proud to be a member of the Disability Confident scheme, certified as a Level 2 Disability Confident Employer. We provide an inclusive and accessible recruitment process. Your application will be reviewed by someone from our Talent Team who will be in touch either way to let you know the outcome.
Ready to have an impact? Apply now!
Personal Assistant (9 month FTC) in London employer: Ipsos
Ipsos is an exceptional employer that values diversity and inclusivity, offering a supportive work culture where employees can thrive. With a comprehensive benefits package, including 25 days of annual leave and professional development opportunities, we empower our team to grow while balancing their personal commitments through flexible working arrangements. Join us in a dynamic environment where your contributions directly impact high-profile research projects and client relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (9 month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills in diary management and communication can shine through. We want you to show them why you're the best fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your experience in managing competing priorities and using AI tools effectively. This will help you feel more confident when it counts.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and take that extra step!
We think you need these skills to ace Personal Assistant (9 month FTC) in London
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your experience in managing diaries and coordinating meetings. We love seeing how you've juggled competing priorities in the past, so share specific examples that demonstrate your organisational prowess!
Tailor Your Application:Don’t just send a generic CV! Take the time to tailor your application to the Personal Assistant role. Use keywords from the job description and show us how your skills align with what we're looking for.
Communicate Clearly:Strong written communication is key for this role. Ensure your application is clear, concise, and free of typos. We want to see your ability to communicate effectively right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it, plus you’ll get all the latest updates directly from us!
How to prepare for a job interview at Ipsos
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with diary management, communication triage, and meeting coordination. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to multitask and keep everything running smoothly, which is crucial for this position.
✨Demonstrate Tech Savviness
Since proficiency in Microsoft Office and AI tools is essential, be ready to talk about your experience with these technologies. You might even want to mention any specific projects where you used these tools effectively. This shows that you can hit the ground running and support the team right away.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Directors face, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
