At a Glance
- Tasks: Provide top-notch admin support to the Senior VP in a dynamic biopharmaceutical environment.
- Company: Join Ipsen Pharma, a global leader in transformative medicines with a collaborative culture.
- Benefits: Enjoy competitive pay, inclusive workplace, and opportunities for personal growth.
- Other info: Diverse and inclusive workplace where your contributions are valued.
- Why this job: Be part of a passionate team making a real difference in patients' lives.
- Qualifications: Proven experience as an Executive Assistant with strong project management skills.
The predicted salary is between 40000 - 50000 £ per year.
About Ipsen
Ipsen is a mid‑sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavour every day to bring medicines to patients in 88 countries. We build a workplace that champions human‑centric leadership and fosters a culture of collaboration, excellence and impact.
About the Role
The Executive Assistant will provide administrative and secretarial support to Senior Vice President, Medical Affairs Rare Diseases.
Responsibilities
- Effectively manage administrative requirements and administration support
- Manage travel, calendar and visitor logistics (including itineraries)
- Review and gain approval for expenses
- Set up new suppliers and requisitions on behalf of the team
- Arrange travel (including flights, hotels, etc.) using current booking system according to policies
- Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time
- Effective higher management of diaries and meeting schedules, coordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution
- Coordinate with administrative support staff across the team
- Support preparation of project documents and reports
- Attend leadership meetings, as required, as part of the leadership team
- Support logistics for meetings and events, including off‑site days
Qualifications
- Strong experience as an Executive Assistant supporting Executive Director levels
- Strong experience in Project Management
- Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion are needed
- Strong experience in invoicing and MS Office, Concur toolkit
- English fluency is required
EEO Commitment
Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered.
Executive Assistant employer: Ipsen
Ipsen Pharma is an exceptional employer that prioritises a human-centric workplace, fostering collaboration and excellence among its passionate teams. Located in a global hub for biopharmaceutical innovation, employees benefit from a culture that values diversity and inclusion, alongside opportunities for professional growth in a dynamic industry focused on transformative medicines. Joining Ipsen means being part of a mission-driven organisation dedicated to making a meaningful impact on patients' lives worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Ipsen Pharma on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching Ipsen's recent projects in Rare Diseases. Show us that you're not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your answers to common Executive Assistant interview questions. We want to see how you handle tricky situations, so think of examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the Ipsen team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, travel logistics, and project management. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role at Ipsen Pharma. Share specific examples of how you've supported senior executives in the past.
Showcase Your Skills:Don’t forget to showcase your skills in invoicing and MS Office. Mention any experience with tools like Concur, as these are key for the role. We love seeing candidates who can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Ipsen
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Ipsen Pharma. Familiarise yourself with their focus areas like Oncology and Rare Diseases, and think about how your skills can support their mission.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've effectively managed calendars, travel logistics, and project documentation in the past. Highlight your planning and prioritisation skills, as these are crucial for the role.
✨Demonstrate Discretion and Diplomacy
As an Executive Assistant, you'll often handle sensitive information. Be prepared to talk about situations where you've had to exercise tact and discretion. This will show that you understand the importance of confidentiality in a high-level support role.
✨Engage with Their Culture
Ipsen values collaboration and human-centric leadership. During your interview, express your enthusiasm for working in a team-oriented environment and share how you can contribute to fostering a positive workplace culture.
