At a Glance
- Tasks: Provide top-notch administrative support to the Senior Vice President in a dynamic biopharmaceutical environment.
- Company: Join Ipsen Pharma, a global leader in transformative medicines with a collaborative culture.
- Benefits: Enjoy a competitive salary, inclusive workplace, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace where every voice is valued.
- Why this job: Be part of a passionate team making a real impact in healthcare innovation.
- Qualifications: Proven experience as an Executive Assistant with strong project management skills.
The predicted salary is between 40000 - 50000 £ per year.
About Ipsen
Ipsen is a mid‑sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavour every day to bring medicines to patients in 88 countries. We build a workplace that champions human‑centric leadership and fosters a culture of collaboration, excellence and impact.
About the Role
The Executive Assistant will provide administrative and secretarial support to Senior Vice President, Medical Affairs Rare Diseases.
Responsibilities
- Effectively manage administrative requirements and administration support
- Manage travel, calendar and visitor logistics (including itineraries)
- Review and gain approval for expenses
- Set up new suppliers and requisitions on behalf of the team
- Arrange travel (including flights, hotels, etc.) using current booking system according to policies
- Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time
- Effective higher management of diaries and meeting schedules, coordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution
- Coordinate with administrative support staff across the team
- Support preparation of project documents and reports
- Attend leadership meetings, as required, as part of the leadership team
- Support logistics for meetings and events, including off‑site days
Qualifications
- Strong experience as an Executive Assistant supporting Executive Director levels
- Strong experience in Project Management
- Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion are needed
- Strong experience in invoicing and MS Office, Concur toolkit
- English fluency is required
EEO Commitment
Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered.
Executive Assistant employer: Ipsen
Ipsen Pharma is an exceptional employer that prioritises a human-centric workplace culture, fostering collaboration and excellence among its passionate teams. As an Executive Assistant, you will benefit from a supportive environment that encourages professional growth and development, while contributing to meaningful work in the biopharmaceutical sector. With global hubs and a commitment to diversity and inclusion, Ipsen offers a unique opportunity to make a significant impact in the lives of patients worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the biopharmaceutical industry, especially those who might know someone at Ipsen. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching Ipsen’s recent projects and values. Show us that you’re not just another candidate; demonstrate your passion for their mission in oncology and rare diseases.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role come across!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of the Ipsen team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role at Ipsen. Highlight your experience in managing calendars, travel logistics, and project management. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about supporting the Senior Vice President and how your background makes you a perfect fit. Keep it concise but impactful – we love a good story!
Showcase Your Skills:Don’t forget to showcase your skills in invoicing and MS Office, as well as your fluency in English. We’re looking for someone who can hit the ground running, so make sure these are front and centre in your application.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Ipsen
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Ipsen Pharma. Familiarise yourself with their focus areas like Oncology and Rare Diseases, and think about how your skills can support the Senior Vice President in these fields.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've effectively managed calendars, travel logistics, and project documentation in the past. Highlight your experience with tools like MS Office and Concur, as these are crucial for the role.
✨Demonstrate Tact and Discretion
As an Executive Assistant, you'll need to handle sensitive information. Be prepared to share instances where you've had to exercise discretion and diplomacy in your previous roles. This will show that you understand the importance of confidentiality in a high-level position.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions about the team dynamics or the company culture at Ipsen. This not only shows your interest in the role but also helps you gauge if it’s the right fit for you.
