Attachée de Direction / Executive Assistant

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavour every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life, providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.

• Patient-Focused: The patient is at the heart of everything we do, and improving their outcomes is the deliverable of every strategy.
• Employee Care: We care for our employees, who are the ambassadors making a real difference.
• Bold Leadership: We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions.
• Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving, game-changing organization.

The Executive Assistant will provide administrative and secretarial support to Senior Vice President, Medical Affairs Rare Diseases.

Main Responsibilities:

• Effectively manage administrative requirements and administration support.
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.
• Set up New Suppliers and Requisitions on behalf of the team.
• Arrange travel (including flights, hotels, etc) using current booking system according to policies.
• Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time.
• Effective higher management of diaries and meeting schedules, co-ordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
• Co-ordination with administrative support staff across the team.
• Support preparation of project documents and reports.
• Attend leadership meetings, as required, as part of the leadership team.
• Support logistics for meetings and events, including off-site days.

Qualifications:

• Strong experience as an Executive Assistant supporting Executive Director levels.
• Strong experience in Project Management.
• Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion is needed.
• Strong experience in invoicing and MS Office, Concur toolkit.
• English fluency is required.

If you feel that this could be the right next step for you, we would be delighted to engage with your application. Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered.