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- Tasks: Support the team with secretarial and administrative tasks, ensuring smooth operations.
- Company: Join iPS Powerful People, a leader in global staffing solutions with 35 years of experience.
- Benefits: Enjoy flexible working arrangements and a supportive, development-oriented culture.
- Why this job: Be part of a dynamic team that values transparency and collaboration while making an impact.
- Qualifications: No specific qualifications required; just bring your flexibility and results-driven attitude.
- Other info: Work remotely with a diverse team across multiple locations, enhancing your global perspective.
The predicted salary is between 28800 - 43200 £ per year.
About iPS Powerful People. iPS is the market leader when it comes to global staffing solutions in all industries in which we operate. With our 35 years of experience in recruiting highly qualified personnel within the Maritime, Energy and Civil sector, we are known in the market as a qualified partner. The head office of iPS Powerful People is located in Capelle aan den IJssel, near Rotterdam. We also have a wide range of overseas offices and agencies in the UK, USA, UAE, Mexico, Germany and the Baltic States, among others. Thanks to our large international network, iPS can provide solutions to staffing problems and get the job done.
One of the four core values of iPS is ‘We Unite’. This is reflected in the way we treat each other. Our culture is transparent, honest and development-oriented. You are supportive, flexible, and results-driven. Someone who makes sure your colleagues can focus on their core tasks while you take care of the rest. You keep an overview, set priorities with ease, and thrive on the variety each day brings.
As a Support Officer, you provide both secretarial and administrative support to the commercial and financial departments within iPS. You’ll be part of the Mid-Office team, which operates across multiple locations. This means you’ll often collaborate digitally and remotely with your colleagues. Teamwork comes naturally to you, but you also enjoy taking initiative and working independently.
What are you going to do? You’ll play a key role in ensuring that everything behind the scenes runs smoothly. From creating and handling all necessary documentation for various workflows, to checking candidate profiles for completeness and generating professional iPS CVs, you make sure every detail is in place. You ensure accurate registration and archiving of all personnel documents in our system MSR, and you’re responsible for timely and thorough checks of certificates and documents, including verifying their authenticity. Whether it’s arranging training courses, booking flights and accommodation, or applying for the correct health certificates, CoCs or seaman’s books, you take care of it with precision.
Administrative Assistant employer: iPS Baltics (B Corp™)
Contact Detail:
iPS Baltics (B Corp™) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as MSR for document management. Being proficient in these systems can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to thrive in a dynamic environment.
✨Tip Number 3
Showcase your teamwork abilities by discussing experiences where you collaborated with remote teams. This is crucial since the role involves working across multiple locations and requires strong digital communication skills.
✨Tip Number 4
Research iPS Powerful People’s core values, especially 'We Unite', and think about how your personal values align with theirs. Be ready to discuss this alignment during any interviews to show you're a good cultural fit.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Administrative Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is well-structured and clearly outlines your relevant experience, skills, and achievements. Use bullet points for easy readability and include specific examples of your administrative support experience.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your ability to work independently and as part of a team, and mention any relevant experience in handling documentation and administrative tasks.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant.
How to prepare for a job interview at iPS Baltics (B Corp™)
✨Show Your Organisational Skills
As an Administrative Assistant, your ability to keep things organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, showcasing your prioritisation skills and attention to detail.
✨Demonstrate Teamwork and Independence
Since the role involves both collaboration and independent work, highlight experiences where you've successfully worked in a team as well as instances where you took the initiative on your own. This will show that you can adapt to different working styles.
✨Familiarise Yourself with Relevant Software
iPS uses specific systems for document management and registration. If you have experience with similar software, mention it during the interview. If not, express your willingness to learn quickly and adapt to new technologies.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle real-life situations related to the job. Think about scenarios involving document verification, scheduling, or managing deadlines, and prepare your responses to demonstrate your problem-solving abilities.
