At a Glance
- Tasks: Manage payroll, invoicing, and compliance documentation in a dynamic office environment.
- Company: Join IPH Fire Solutions, part of the fast-growing Ranger Fire & Security Group.
- Benefits: Competitive salary, private health insurance, and 25 days annual leave.
- Other info: Great career progression opportunities in a collaborative culture.
- Why this job: Be part of a supportive team with potential for permanent employment.
- Qualifications: Experience in office administration and proficiency in Xero and Simpro required.
Finance and Office Administrator (6-Month Fixed-Term Contract with Potential for Permanent Position)
Location: IPH Fire Solutions Ltd Part of the Ranger Fire & Security Group – one of the UK's fastest-growing fire and security businesses Office based: Haslingden, Lancashire About the Role IPH Fire Solutions Ltd, part of the rapidly expanding Ranger Fire & Security Group, is seeking an experienced and highly organised Office Administrator to join our team on a 6-month fixed-term contract, with the potential to become a permanent position for the right candidate.
This is a varied and hands-on role that will play a key part in supporting the day-to-day operations of the business.
The successful candidate will have strong administrative experience and be confident using Xero and Simpro, with experience in payroll, invoicing, purchasing, and compliance documentation.
Key Responsibilities
- Processing and managing weekly/monthly payroll
- Raising and processing customer invoices
- Managing and maintaining BSI and compliance documentation
- Setting up and maintaining new supplier and subcontractor accounts
- Assisting with end-of-month (EOM) reporting and group reporting requirements
- Processing purchase orders, supplier invoices, and purchasing activities
- Supporting finance and operational teams with administrative tasks
- Ensuring accurate record keeping and data management within Xero and Simpro
- Handling general office administration duties
- Providing support to management and wider business operations as required Essential Requirements
- Previous experience in an office administration role
- Strong working knowledge of Xero and Simpro
- Payroll processing experience
- Experience with invoicing, purchasing, and financial administration
- Excellent organisational and time-management skills
- High attention to detail and accuracy
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office applications Desirable Skills
- Experience working within the fire, security, construction, or service industries
- Knowledge of BSI standards and compliance processes
- Experience preparing management or group reporting information What We Offer
- Opportunity to join a growing and ambitious organisation
- Supportive and professional working environment
- Exposure to a fast-paced and expanding business
- Potential for the role to become a permanent position
- Competitive salary, dependent on experience
Benefits: ·Salary £24,888K - £26,924K based on experience ·Pension scheme and employee benefits ·Private health insurance ·Life insurance ·Employee Assistance Program ·25 days annual leave + bank holidays (option to buy additional days) ·Clear career progression within a fast-growing Group ·Supportive, collaborative team culture Equal Opportunities Statement As an equal opportunities employer, Ranger FS is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Ranger.
If you are a motivated and organised administrator looking to join a successful and growing company, we'd love to hear from you.
IPH Fire Solutions Ltd is proud to be part of the Ranger Fire & Security Group
Finance and Office Administrator employer: IPH Fire Solutions
At IPH Fire Solutions Ltd, part of the dynamic Ranger Fire & Security Group, we pride ourselves on being an excellent employer that fosters a supportive and professional work environment. Our team enjoys competitive salaries, comprehensive benefits including private health insurance and a pension scheme, and clear opportunities for career progression within our rapidly growing organisation. Join us in Haslingden, Lancashire, where you can contribute to meaningful work in a collaborative culture while enjoying the potential for a permanent position.
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Office Administrator
✨Join Business Intelligence Meetups
We can’t stress enough how beneficial it is to attend local Business Intelligence meetups and events. These gatherings often bring together industry professionals and can lead to short-term, temporary roles—perfect if you’re looking to land something quickly. Plus, you’ll get to learn some insider tips and tricks from those already in the game!
✨Leverage Online Freelancing Platforms
Since you’re searching for a temporary gig, check out freelancing platforms like Upwork or Freelancer where businesses often post short-term BI projects. This can be a great way to build your portfolio and gain experience while also showcasing your skills to potential future employers.
✨Show Off Your BI Projects
Whether you’re working on a personal project or a past endeavour, put your work out there! Create a public portfolio that highlights your best Business Intelligence analyses or visualisations. It’ll give you a leg up when you’re approaching companies like IPH Fire Solutions, showing exactly what you can bring to the table.
✨Tap Into University or College Networks
If you're currently studying or recently graduated, make sure to use your university's career services. Many educational institutions have partnerships with companies looking for temporary talent in Business Intelligence, so keep an eye out for exclusive job postings or internship fairs that could lead to a quick placement.
We think you need these skills to ace Finance and Office Administrator
Some tips for your application 🫡
Show Off Your Data Skills:In business intelligence, it's crucial to highlight your analytical skills and experience with data tools. Make sure your CV showcases any relevant software you’ve used, like SQL, Tableau, or Power BI. Add specific examples of how you've used data to drive insights or improvements in previous roles, even if they were in academic projects or internships.
Keep it Concise and Impactful:For a temporary role like this, hiring managers often have limited time to sift through applications. Get straight to the point in your CV and cover letter. Use bullet points for your achievements, showcasing the impact you've made, like percentage increases in efficiency or specific results from your analyses.
Flexibility is Key:Since this is a temporary position, make sure to emphasise your adaptability. Mention your quick learning abilities and experiences where you adapted to new tools or processes rapidly. This will show that you can jump in and start contributing effectively from day one at IPH Fire Solutions.
Craft a Tailored Motivation Statement:In your cover letter, focus on why you’re excited about this temporary role at IPH Fire Solutions. Talk about your interest in business intelligence and how this position aligns with your career goals. Remember, it’s not just about what you can offer, but why you’re passionate about becoming part of their team, even for a short time!
How to prepare for a job interview at IPH Fire Solutions
✨Brush Up on Your Data Skills
For a business intelligence role, you'll want to showcase your analytical skills and familiarity with data visualisation tools like Tableau or Power BI. Be ready to tackle technical questions or case studies demonstrating your ability to interpret data and make insightful recommendations.
✨Plan Your Portfolio of Projects
Since this is a temporary position, we should highlight any past projects you've worked on in business intelligence. Prepare a portfolio that includes a couple of key pieces where you've effectively utilised data to drive decisions—this will show that you're not just a quick fix but someone who can deliver immediate value.
✨Demonstrate Your Adaptability
Temporary roles often require us to hit the ground running, so be ready to discuss how you quickly adapt to new tools, teams, and environments. Share specific examples from previous experiences where you thrived under pressure or had to learn a new system or process in a short time frame.
✨Have Your Metrics Ready
In business intelligence, quantifying your impact is key. Come prepared to share metrics from your past work: think percentages, growth figures, or efficiency improvements. This will really help us paint a picture of how your contributions directly benefited those previous roles.
