Property Finance Officer - London - Job - IPSC Recruitment LTD in Wood Green

iPeople SC Solutions is currently recruiting for a Property Finance Officer for our client based in Haringey and surrounding areas. The successful postholder will provide critical finance and administrative support to the Property Team, taking responsibility for the day-to-day operations of property finance systems and reporting to ensure appropriate income collection, payments and debt management.

The successful postholder will work with various support functions within the Department, liaising with different areas and proprietary data producing systems as necessary in order to prepare and assist with the effective day-to-day management of the property portfolio.

• Provide advice based on knowledge and experience on all aspects of property finance as required, and be fully conversant with all relevant legislative, statutory and financial procedures.
• Be fully conversant in SAP and SAP FRE systems.
• Manage a range of databases and filing systems, implementing efficient and effective procedures and administrative systems.
• Provide updated management data on a regular basis as requested including debtors, rent reviews, lease renewals, expiries and progress reports compiled from various integrative functions, which support the property department.
• Produce reports as required for the smooth running of the department in a timely manner.
• Produce and/or collate a range of correspondence, meeting notes, agendas, presentations, reports, financial forecasts and documents to agreed deadlines.
• Manage all day-to-day aspects of the property finance including: commercial income collection system; receiving and allocating payments, setting up and monitoring Standing Orders & Direct Debits; managing suspense and deposit accounts etc.
• Ensure adherence to all relevant banking & audit regulations and procedures.
• Liaise with key people across and outside the council as required in order to ensure effective and efficient time management and project delivery.
• Develop and maintain relationships with contractors and tenants and assist with the handling of disputes and complaints.
• Act as a first point of contact, dealing appropriately with any incoming communication (not limited to phone calls, emails, urgent messages, items for signature and confidential information) responding to internal and external queries as appropriate in a timely manner.
• Deal with tenant’s queries regarding payments, refunds and non-payment of rent and services.
• Negotiate and agree payment arrangements.
• Control bad debt provision and ensure that debt cases are actively chased and that debt due is collected by following all relevant processes.
• Calculate completion figures for new lettings and revised billing amounts following rent reviews, lease renewals, assignments, terminations etc.
• Be responsible for carrying out and ensuring that month and year-end processing deadlines are met on a routine basis throughout the year and that they are reconciled & agreed with Corporate Finance Staff.
• Compile actual service charge records, analyse income & expenditure, calculate and reconcile annual service charges.
• Manage insurance premium recharges & journals.
• Analyse the charges schedule and recharge to relevant tenant accounts and report anomalies on an annual basis and journal insurance recharges on a quarterly basis.
• Undertake responsibility for payment of rent to Landlords and managing agents.
• Manage NNDR Journals & bills on behalf of the Business Unit to ensure that they are paid and any overpayments refunded.

• Holding a recognised financial qualification (e.g. AAT, ACCA or CIPFA).
• Ability to co-ordinate, prepare and present detailed financial information.
• Be fully conversant and competent in the day-to-day running, management and maintenance of the commercial management finance systems including ICON, SAP, legacy systems and databases.
• Knowledge of Local Government procedures, practices and systems, and money laundering legislation.

Working hours: 40 hrs Monday- Friday

If you are interested in this role and have the relevant experience, please apply with your CV.