At a Glance
- Tasks: Support the Mayor with diary management and administrative tasks in a dynamic environment.
- Company: Join the Newham council and be part of local governance.
- Benefits: Competitive salary, stable working hours, and a chance to make a difference.
- Other info: Work 36 hours a week with a minimum of 3 days in the office.
- Why this job: Be at the heart of local decision-making and influence your community.
- Qualifications: Previous experience as an Executive Assistant and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
iPeople SC Solutions is currently recruiting for an Executive Assistant for our client based in Newham and surrounding areas. The successful post holder will be an Assistant to the Mayor within the council, supporting the Mayor and Cabinet so that they can undertake their executive and civic functions effectively.
Duties and Responsibilities
- Working with minimal supervision to provide an excellent diary management and executive PA support service to the Mayor.
- Supporting the Head of Mayor Office to provide an excellent office and administration function to the Mayor.
- Maintaining good relationships with the Chief Executive, Members, Corporate Directors, Strategic Adviser and their team members.
- Strong interface with the Head of Mayor’s Office and Strategic Adviser and team colleagues to ensure effective and efficient communications and support for the Mayor’s Office, where appropriate.
- Organising meetings and inviting appropriate attendees.
- Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meetings.
- Commissioning briefings for the Mayor and chasing as needed.
- Making travel and accommodation arrangements as required.
- Making any special arrangements for meetings or events as required such as booking photographer.
- Booking meeting rooms and refreshments as required.
Requirements
- Knowledge of the issues facing local government, together with the legal, financial and political context of public sector management.
- Experience of handling confidential information sensitively.
- Experience of dealing with residents in a front-facing manner and of negotiating satisfactory resolutions to difficult problems.
- Only candidates with previous experience as an Executive Assistant will be considered.
Working hours
36 per week, Monday – Friday (Minimum 3 days in the office per week).
Executive Assistant to the Mayor - Newham - Job - IPSC Recruitment LTD employer: iPeople Solutions
iPeople SC Solutions is an exceptional employer, offering a unique opportunity to work closely with the Mayor of Newham and contribute to the local community. With a strong emphasis on professional development, employees benefit from a supportive work culture that values collaboration and effective communication. The role provides meaningful engagement in local governance, ensuring that your contributions have a direct impact on the community you serve.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Mayor - Newham - Job - IPSC Recruitment LTD
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to local government or executive roles. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the Mayor's Office and current issues in Newham. Show that you’re not just another candidate; you’re genuinely interested in making a difference in the community.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your enthusiasm for the role. Let’s get you that job!
We think you need these skills to ace Executive Assistant to the Mayor - Newham - Job - IPSC Recruitment LTD
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management and supporting senior executives, as these are key for the Mayor's office.
Showcase Your Communication Skills:In your cover letter, emphasise your ability to maintain good relationships with various stakeholders. We want to see how you can effectively communicate and support the Mayor’s Office.
Be Detail-Oriented:When filling out your application, pay attention to detail. Mention any experience you have with organising meetings and managing confidential information, as this is crucial for the role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at iPeople Solutions
✨Know Your Stuff
Make sure you brush up on local government issues and the specific challenges facing Newham. Understanding the political and financial context will show that you're not just a great assistant, but also someone who can contribute to the Mayor's office effectively.
✨Showcase Your Experience
Be ready to discuss your previous experience as an Executive Assistant in detail. Highlight specific examples where you've managed diaries, organised meetings, or handled confidential information. This will demonstrate your capability to support the Mayor and Cabinet efficiently.
✨Build Rapport
Since you'll be working closely with various stakeholders, it's crucial to show your interpersonal skills. During the interview, engage with the panel, ask questions, and express your enthusiasm for building relationships within the council and with external organisations.
✨Prepare for Scenarios
Think about potential scenarios you might face in this role, such as handling difficult residents or managing last-minute changes to the Mayor's schedule. Prepare your responses to these situations to showcase your problem-solving skills and ability to remain calm under pressure.
