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- Tasks: Support busy Attorneys by managing patent applications and correspondence.
- Company: Leading European IP law firm with a collaborative environment.
- Benefits: Competitive salary, excellent benefits, and hybrid working options.
- Why this job: Join a dynamic team and make a real impact in intellectual property.
- Qualifications: Experience as a Patent Administrator and strong organisational skills.
- Other info: Opportunity for professional growth in a supportive setting.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a leading European IP law firm, is seeking a Patent Administrator to support a team of three busy Attorneys in their Guildford office. Key responsibilities include:
- Drafting correspondence for review prior to sending
- Maintaining electronic files using the document management system
- Managing formalities relating to filings, grants and validations, including preparing documents for signature, monitoring deadlines and chasing outstanding items
- Preparing patent applications and formalities documents, updating the CRM system where required
- Managing short, medium and long-term deadlines, including identifying when reminders or extensions are needed
- Processing incoming electronic correspondence
- Updating databases with key dates and clearing deadlines once matters are completed
- Opening and maintaining new patent, design and miscellaneous files
- Entering filing details and diarising fees where necessary
- Reporting patent publications to clients and managing follow-up actions
- Checking grant certificates prior to sending to clients
- Updating records with EPO and EUIPO fee instructions
- Maintaining records including name changes, assignments and references
- Drafting correspondence relating to foreign filings and publications
- Processing foreign filing receipts and diarising subsequent due dates
- Liaising with the Renewals team as required
- Preparing invoices, debit and credit notes
- Adjusting work in progress and applying client-specific discounts
- Arranging meetings, travel and itineraries
- Managing caseloads and monitoring deadlines
- Liaising with clients and handling calls and emails when required
- Providing cover and support to other Patent Administrators
- Maintaining client information on the CRM system
- Undertaking any other reasonable administrative duties
For this position we are seeking an experienced Patent Administrator. The firm offers a competitive salary, excellent benefits and hybrid working (3 days remote).
Patent Administrator in Surrey employer: IP Support, The Law Support Group
Contact Detail:
IP Support, The Law Support Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Administrator in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP law field and let them know you're on the hunt for a Patent Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your interview game on point! Research common questions for Patent Administrators and practice your responses. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience with managing deadlines and handling multiple tasks. Use specific examples from your past roles to demonstrate how you keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search. So, get those applications in and let’s land you that Patent Administrator role!
We think you need these skills to ace Patent Administrator in Surrey
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a Patent Administrator. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t just list your responsibilities in previous roles; showcase your achievements! Talk about how you managed deadlines, improved processes, or supported your team effectively. We love seeing real examples!
Be Clear and Concise: When drafting your application, keep it straightforward. Use clear language and avoid jargon unless it's relevant. We appreciate a well-structured application that’s easy to read.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at IP Support, The Law Support Group
✨Know Your Stuff
Make sure you brush up on patent law basics and the specific responsibilities of a Patent Administrator. Familiarise yourself with the firm's recent cases or publications, as this shows genuine interest and preparation.
✨Showcase Your Organisational Skills
Since the role involves managing deadlines and maintaining records, be ready to discuss your organisational strategies. Share examples of how you've successfully managed multiple tasks or projects in the past.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills. Prepare for scenarios like handling tight deadlines or dealing with missing documents. Think about how you would approach these situations and be ready to articulate your thought process.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the types of cases they handle, or how they measure success in the role. This not only shows your interest but also helps you gauge if the firm is the right fit for you.
