Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support trademark and patent attorneys with essential administrative processes in a dynamic environment.
- Company: Top-tier European intellectual property firm with a collaborative culture.
- Benefits: Competitive salary, structured training, flexible hybrid working model, and clear career progression.
- Other info: Join a supportive team and develop your expertise across multiple teams.
- Why this job: Kickstart your career in intellectual property administration and make a real impact.
- Qualifications: GCSE grade 5 or above in Maths and English; strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking an experienced office administrator who is highly organised and motivated to join a top-tier European intellectual property firm as an Administrative Assistant. This is an excellent opportunity to support trademark and patent attorneys assisting with essential administrative processes underpinning intellectual property (IP) work. This position is full time 9-5, Hybrid (60% office / 40% home). This role offers clear progression, allowing you to develop your expertise over time and take on increasingly complex responsibilities across multiple teams.
Key Responsibilities
- Learn and perform core functions within the Intellectual Property Support team, developing full competency across processes.
- Manage incoming correspondence (post, email, and EPO electronic mailbox), including scanning and filing within the document management system.
- Update the firm’s IP portfolio management system with case details, correspondence, and official deadlines.
- Notify attorneys and relevant staff of incoming communications.
- Monitor internal and official deadlines, ensuring all actions are completed in a timely manner.
- Produce high-quality written communications for internal and external stakeholders.
- Prepare, file, renew, and validate patents, trademarks, designs, and other IP rights via offices, foreign agents, or intermediaries.
- Prepare cost estimates for renewals and validations to support client decisions.
- Ensure accurate and timely client reporting and invoicing.
- Liaise with attorneys, colleagues, and external agents to complete required actions.
Development & Progression
- Expand knowledge by working across additional teams and processes.
- Progress to more advanced administrative responsibilities.
- Act as a ‘buddy’ to new team members, providing guidance and feedback.
- Contribute to team development and continuous improvement initiatives.
Person Specification
- GCSE grade 5 or above in Maths and English.
- Strong commitment to delivering excellent client service.
- High level of accuracy with a methodical and organised approach.
- Ability to manage high volumes of work efficiently while maintaining quality.
- Experience working to tight deadlines in an administrative environment.
- Strong prioritisation and time management skills.
- Adaptable and able to manage changing workloads and demands.
- Eagerness to learn and develop professionally.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build effective working relationships.
- Ability to work independently and complete routine tasks with minimal supervision.
What the firm offers you
- A competitive salary.
- Structured training and clear career progression.
- Supportive and collaborative team environment.
- Flexible hybrid working model.
If you are detail-oriented, proactive, and looking to build a career in intellectual property administration, we would love to hear from you.
Administrative Assistant in Southampton employer: IP Support, The Law Support Group
Contact Detail:
IP Support, The Law Support Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s recent projects and values. We want to show that we’re not just interested in any job, but specifically in contributing to their success in intellectual property.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. We need to nail our responses, especially about how we handle deadlines and manage multiple tasks, as these are key in this role.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression and keep us top of mind.
We think you need these skills to ace Administrative Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in administrative tasks, especially in an IP environment. We want to see how you can support our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with what we’re looking for. Be sure to mention your eagerness to learn and develop professionally.
Showcase Your Communication Skills: Since this role involves a lot of written communication, make sure your application is clear and well-structured. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at IP Support, The Law Support Group
✨Know Your IP Basics
Before the interview, brush up on the fundamentals of intellectual property. Understanding trademarks, patents, and the role they play in business will show your enthusiasm for the position and help you answer questions confidently.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed correspondence or deadlines effectively, as this role requires a high level of accuracy and methodical approaches.
✨Demonstrate Communication Prowess
Since the job involves producing high-quality written communications, be ready to discuss your writing skills. You might even want to bring a sample of your work or prepare to explain how you tailor your communication style for different audiences.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about team dynamics, progression opportunities, or how the firm supports continuous improvement. This shows your genuine interest in the role and the company.