At a Glance
- Tasks: Support Fee Earners with trade mark applications and client communications.
- Company: Join a leading European IP law firm in the heart of London.
- Benefits: Enjoy a competitive salary, performance bonuses, and hybrid working options.
- Other info: Act as a mentor and role model within the team.
- Why this job: Be part of a dynamic team, gain valuable experience, and make an impact in IP law.
- Qualifications: 4+ years in IP/Trade Mark administration; strong communication and organisational skills required.
The predicted salary is between 42000 - 84000 £ per year.
We are recruiting a fantastic opportunity for an experienced Senior Trade Mark Legal Assistant to work for our client, a leading European IP law firm based in the City. As a Senior IP Legal Assistant at the firm you will be required to support Fee Earners in key areas and be delegated tasks which will include:
- Liaising directly with clients and foreign agents and handling all queries.
- Filing and recording of assignments and other name/address changes.
- Obtaining and managing owner/applicant signatures, notarisation and legalisation of documents.
- Handling and co-ordinating trade mark applications.
- Producing high quality, accurate correspondence (email and letters) to clients, agents and patent/trade mark offices (PTOs).
- Checking and managing your own and Fee Earner’s diary and reminder systems on a daily basis.
- Conducting regular meetings with Fee Earners to review outstanding actions and plan and prioritise work.
- Maintaining Case and Client Files within the Document Management System (DMS).
- Compiling/drafting official forms, such as those submitted to PTOs.
- Managing own and Fee Earner WIP, by producing Invoice Requests and reviewing/amending draft invoices.
- Documenting key processes and keeping documented processes current.
- Double checking work processed by others.
- Supporting and inputting into project work, including business change and systems projects.
- Monitoring and managing email Inboxes – including shared Inboxes, Fee Earner Inboxes, and secure document exchange portals.
- Preparing cost estimates and forecasts.
- Preparing and checking client portfolio reports and forwarding to clients.
- Handling enquiries from clients and foreign agents.
- Ensuring details on the CRM system are maintained accurately.
In addition, as a senior member of the team, you will be expected to act as a role model assisting in team motivation and mentoring.
To make a successful application you will have:
- A minimum of 4 years previous IP / Trade Mark administration experience.
- Clear understanding of the trade mark cycle, plus management of formalities requirements.
- Good working knowledge of Word, Excel, online filing/document submission platforms across relevant IPOs, Outlook, DMS and Inprotech.
- Ideally be CITMA qualified.
- Strong literacy skills and a good eye for detail.
- Ability to work under pressure and meet tight deadlines calmly and efficiently.
- Excellent communication skills to liaise confidently with fee earners, clients and all other members of the firm.
In return, the firm is offering a fantastic and very competitive salary, plus performance related bonus, full comprehensive benefits and a hybrid working scheme allowing for 2 days per week working from home.
Contact Details:
IP Support, The Law Support Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Trade Mark Legal Assistant (London Area)
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
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✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
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Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like IP Support, The Law Support Group looking for candidates who are engaged and informed.
We think you need these skills to ace Senior Trade Mark Legal Assistant (London Area)
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at IP Support, The Law Support Group. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at IP Support, The Law Support Group
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with IP Support, The Law Support Group’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
