At a Glance
- Tasks: Support Fee Earners with trade mark applications and client communications.
- Company: Join a leading European IP law firm in the heart of the City.
- Benefits: Enjoy a competitive salary, performance bonuses, and hybrid working options.
- Other info: Act as a mentor and role model within the team.
- Why this job: Be part of a dynamic team, gain valuable experience, and make an impact in IP law.
- Qualifications: 4+ years in IP/Trade Mark administration; strong communication and organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are recruiting a fantastic opportunity for an experienced Senior Trade Mark Legal Assistant to work for our client, a leading European IP law firm based in the City. As a Senior IP Legal Assistant at the firm you will be required to support Fee Earners in key areas and be delegated tasks which will include:
- Liaising directly with clients and foreign agents and handling all queries.
- Filing and recording of assignments and other name/address changes.
- Obtaining and managing owner/applicant signatures, notarisation and legalisation of documents.
- Handling and co-ordinating trade mark applications.
- Producing high quality, accurate correspondence (email and letters) to clients, agents and patent/trade mark offices (PTOs).
- Checking and managing your own and Fee Earner’s diary and reminder systems on a daily basis, helping ensure deadlines and key dates are known and action prioritised and taken in advance.
- Conducting regular meetings with Fee Earners to review what actions are outstanding and plan and prioritise both your own and the Fee Earner’s work.
- Maintaining Case and Client Files within the Document Management System (DMS).
- Compiling/drafting official forms, such as those submitted to PTOs.
- Managing own and Fee Earner WIP, by producing Invoice Requests and reviewing/amending draft invoices.
- Taking an active role in documenting key processes and keeping documented processes current.
- Double checking work processed by others.
- Supporting and inputting into project work, including business change and systems projects.
- Monitoring and managing email Inboxes – including shared Inboxes, Fee Earner Inboxes, and secure document exchange portals (as used by several clients).
- Preparing cost estimates and forecasts.
- Preparing and checking client portfolio reports and once checked, forwarding to clients.
- Handling enquiries from clients and foreign agents.
- Ensuring details on the CRM system are maintained accurately.
- Acting as a role model assisting in team motivation and mentoring.
To make a successful application you will have:
- A minimum of 4 years previous IP / Trade Mark administration experience.
- Clear understanding of the trade mark cycle, plus management of formalities requirements.
- Good working knowledge of Word, Excel, online filing/document submission platforms across relevant IPOs, Outlook, DMS and Inprotech.
- Ideally be CITMA qualified.
- Strong literacy skills and a good eye for detail.
- Ability to work under pressure and meet tight deadlines calmly and efficiently.
- Excellent communication skills to liaise confidently with fee earners, clients and all other members of the firm.
In return the firm are offering a fantastic and very competitive salary, plus performance related bonus. Plus full comprehensive benefits and a hybrid working scheme allowing for 2 days per week working from home.
Senior Trade Mark Legal Assistant in London employer: IP Support, The Law Support Group
Join a leading European IP law firm in the City, where you will thrive in a dynamic and supportive work culture that values collaboration and professional growth. With competitive salaries, performance-related bonuses, and a hybrid working scheme, this role as a Senior Trade Mark Legal Assistant offers you the chance to develop your skills while enjoying a healthy work-life balance. Be part of a team that encourages mentorship and innovation, making it an excellent place for meaningful and rewarding employment.
Contact Details:
IP Support, The Law Support Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Trade Mark Legal Assistant in London
✨Tip Number 1
Familiarise yourself with the latest trends and changes in IP law, particularly in trade marks. This knowledge will not only help you during interviews but also demonstrate your commitment to staying updated in a fast-evolving field.
✨Tip Number 2
Network with professionals in the IP law sector. Attend industry events or webinars where you can meet potential colleagues or mentors. Building these connections can provide valuable insights and may even lead to referrals for the position.
✨Tip Number 3
Prepare to discuss specific examples from your previous experience that showcase your skills in managing trade mark applications and client communications. Being able to articulate your past successes will set you apart from other candidates.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or plan for managing multiple trade mark applications. Presenting this during your interview can highlight your proactive approach and ability to prioritise tasks effectively.
We think you need these skills to ace Senior Trade Mark Legal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in IP and Trade Mark administration. Emphasise your skills in managing trade mark cycles, handling client communications, and using document management systems.
Craft a Compelling Cover Letter:Write a cover letter that showcases your understanding of the role and the firm. Mention specific experiences that demonstrate your ability to support Fee Earners and manage trade mark applications effectively.
Highlight Relevant Skills:In your application, clearly outline your proficiency in Word, Excel, and online filing platforms. Mention any qualifications like CITMA and your strong literacy skills, as these are crucial for the role.
Showcase Teamwork and Leadership:As a senior member, it's important to demonstrate your ability to mentor and motivate others. Include examples of how you've supported team dynamics and contributed to project work in previous roles.
How to prepare for a job interview at IP Support, The Law Support Group
✨Showcase Your Experience
Make sure to highlight your previous experience in IP and Trade Mark administration. Be prepared to discuss specific examples of how you've successfully managed trade mark applications and liaised with clients and foreign agents.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, be ready to provide examples of how you ensure high-quality work. Discuss any processes you follow to double-check your work and maintain client files accurately.
✨Communicate Effectively
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently, especially when discussing how you would handle client queries or collaborate with fee earners.
✨Prepare for Technical Questions
Familiarise yourself with the tools and systems mentioned in the job description, such as DMS and Inprotech. Be ready to discuss your proficiency with Word, Excel, and online filing platforms, as well as any relevant qualifications like CITMA.
