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- Tasks: Provide PA and admin support to a dynamic team in a leading IP law firm.
- Company: Join a Tier 1 European intellectual property law firm with a collaborative culture.
- Benefits: Enjoy a competitive salary, hybrid working, and a market-leading benefits package.
- Why this job: Make an impact in the legal field while enjoying a healthy work/life balance.
- Qualifications: Previous experience as a Patent Secretary or Legal Secretary is essential.
- Other info: Work in a friendly environment with opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
We are working with a Tier 1 European intellectual property law firm in their search for an experienced patent secretary / patent administrator. In this role, you will be required to provide full PA and administrative support to a team of fee-earners/attorneys of mixed seniority.
- Liaising with fee-earners regularly to review progress, discuss upcoming work, and provide updates on outstanding matters.
- Dealing with cases independently where possible, actioning daily prompts.
- Diary management to include scheduling in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics (e.g., room bookings, refreshments, and liaising with internal teams).
- Managing extensive international travel itineraries, coordinating flights, accommodations, and schedules.
- Attending team meetings and practice group meetings.
- Preparing standard letters and emails.
- Assisting with file management: including liaising with Records to open new cases, update special instructions, scanning and managing case files.
- Proactively preparing official forms for UK, European and international patent and design applications and some foreign patent applications.
- Liaising with clients and the EPO directly where necessary.
For this position, we are seeking someone with previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team. You must be proactive with the ability to work on your own initiative as well as being a strong team player. Have excellent communication skills, both written and verbal. Be organised, able to prioritise, meet tight deadlines and work under pressure.
In return, the firm offers a healthy work/life balance and a collaborative, friendly and sociable working environment. They offer hybrid working (40/60) and a market-leading benefits package.
Patent Secretary / Patent Administrator employer: IP Support, The Law Support Group
Contact Detail:
IP Support, The Law Support Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Secretary / Patent Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and IP sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their recent cases or projects. This shows you’re genuinely interested and ready to contribute to their team.
✨Tip Number 3
Practice your communication skills! As a Patent Secretary, you'll need to liaise with various stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that perfect role. Plus, it’s a great way to stay updated on new opportunities tailored just for you.
We think you need these skills to ace Patent Secretary / Patent Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Patent Secretary role. Highlight your relevant experience in IP support and administrative tasks, and don’t forget to showcase your organisational skills and ability to manage tight deadlines.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the team. Mention specific experiences that relate to the job description, like managing travel itineraries or liaising with clients.
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at IP Support, The Law Support Group
✨Know Your IP Basics
Before the interview, brush up on your knowledge of intellectual property law and the specific duties of a Patent Secretary. Familiarise yourself with common terms and processes, as this will show your genuine interest in the role and help you engage in meaningful conversations.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and deadlines. Use examples from your previous experience to illustrate your ability to prioritise effectively, especially when it comes to diary management and coordinating travel itineraries.
✨Demonstrate Proactivity
Employers love candidates who take initiative. Think of instances where you’ve independently resolved issues or improved processes in your past roles. This will highlight your proactive nature, which is crucial for a Patent Secretary.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the firm's approach to work-life balance, and how they support their staff's professional development. This shows that you’re not just interested in the job, but also in the company culture.
