Patent Administrator / Patent Paralegal in Milton

Location: Hybrid Working - 2 office days in Glasgow, 3 days remote.

Salary: Competitive + Benefits

Are you an experienced Patent Administrator or Patent Paralegal looking to take the next step in your career? We are working with a highly regarded intellectual property practice seeking a proactive and detail-oriented individual to join its busy and supportive patents team. This is an excellent opportunity to become part of a collaborative environment where your contribution is valued, your professional development is encouraged, and genuine career progression is available. The successful candidate will receive ongoing support and training, with clear opportunities for growth within the business.

The Role

Working closely with attorneys and technical assistants, you will provide comprehensive administrative and case management support across a varied patent portfolio. Responsibilities will include:

• Providing administrative and case management support to attorneys and technical assistants.
• Managing and maintaining the case management system to ensure all official, client and internal deadlines are met.
• Preparing and checking documentation for filing patent applications with the EPO, UKIPO and via overseas associates.
• Preparing standard correspondence to meet general and client-specific requirements.
• Drafting correspondence to clients, official bodies and overseas patent attorneys relating to paralegal matters.
• Handling recordal work, including changes in ownership such as assignments, mergers and licences relating to patents and designs.
• Ensuring timely billing of cases and monitoring outstanding costs within your allocated caseload.
• Preparing patent portfolio reports and status updates as required.
• Using client systems and software to receive instructions, provide reporting and submit invoices.

About You

To be successful in this role, you will ideally have:

• Previous experience in patent administration or as a Patent Paralegal.
• The CIPA Patent Administrators Certificate (desirable).
• A proactive, adaptable approach and a willingness to support changing business needs.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills, with the ability to prioritise workloads and manage competing deadlines effectively.
• The confidence and maturity to take ownership of your work and responsibilities.
• Excellent written and verbal communication skills.
• The ability to work both independently and as part of a team.
• Competency in Microsoft Office applications.
• GCSEs (or equivalent) in Mathematics and English at Grade C/4 or above.
• A minimum of two A-Levels (or equivalent). A degree would be advantageous but is not essential.

What's on Offer

A competitive salary and benefits package. Hybrid working arrangements - 2 office days, 3 days remote. A supportive and inclusive team environment. Ongoing training and development opportunities. Structured career progression with scope for long-term growth. A workplace that values employee wellbeing and invests in its people.

If you are an organised and enthusiastic Patent Administrator or Patent Paralegal seeking a new challenge within a respected IP environment, we would love to hear from you.