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- Tasks: Support trademark and patent attorneys with essential administrative processes in a dynamic environment.
- Company: Top-tier European intellectual property firm with a collaborative culture.
- Benefits: Competitive salary, structured training, and flexible hybrid working model.
- Other info: Clear progression opportunities and a supportive team environment.
- Why this job: Build a career in intellectual property while developing your skills and expertise.
- Qualifications: GCSE grade 5 or above in Maths and English, strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking an experienced office administrator who is highly organised and motivated to join a top-tier European intellectual property firm as an Administrative Assistant. This is an excellent opportunity to support trademark and patent attorneys assisting with essential administrative processes underpinning intellectual property (IP) work. This position is full time 9-5, Hybrid (60% office / 40% home). This role offers clear progression, allowing you to develop your expertise over time and take on increasingly complex responsibilities across multiple teams.
Key Responsibilities- Learn and perform core functions within the Intellectual Property Support team, developing full competency across processes.
- Manage incoming correspondence (post, email, and EPO electronic mailbox), including scanning and filing within the document management system.
- Update the firm’s IP portfolio management system with case details, correspondence, and official deadlines.
- Notify attorneys and relevant staff of incoming communications.
- Monitor internal and official deadlines, ensuring all actions are completed in a timely manner.
- Produce high-quality written communications for internal and external stakeholders.
- Prepare, file, renew, and validate patents, trademarks, designs, and other IP rights via offices, foreign agents, or intermediaries.
- Prepare cost estimates for renewals and validations to support client decisions.
- Ensure accurate and timely client reporting and invoicing.
- Liaise with attorneys, colleagues, and external agents to complete required actions.
- Expand knowledge by working across additional teams and processes.
- Progress to more advanced administrative responsibilities.
- Act as a ‘buddy’ to new team members, providing guidance and feedback.
- Contribute to team development and continuous improvement initiatives.
- GCSE grade 5 or above in Maths and English.
- Strong commitment to delivering excellent client service.
- High level of accuracy with a methodical and organised approach.
- Ability to manage high volumes of work efficiently while maintaining quality.
- Experience working to tight deadlines in an administrative environment.
- Strong prioritisation and time management skills.
- Adaptable and able to manage changing workloads and demands.
- Eagerness to learn and develop professionally.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build effective working relationships.
- Ability to work independently and complete routine tasks with minimal supervision.
- A competitive salary.
- Structured training and clear career progression.
- Supportive and collaborative team environment.
- Flexible hybrid working model.
If you are detail-oriented, proactive, and looking to build a career in intellectual property administration, we would love to hear from you.
Locations
Administrative Assistant in Hampshire, Portsmouth employer: IP Support, The Law Support Group
Contact Detail:
IP Support, The Law Support Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s recent projects and values. We want to see that you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We know it sounds cheesy, but being confident and articulate about your skills can make all the difference!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the role.
We think you need these skills to ace Administrative Assistant in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in managing correspondence or working in an administrative environment. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about intellectual property and how your skills align with the responsibilities listed in the job description. Let us know what excites you about joining our firm!
Showcase Your Communication Skills: Since this role involves producing high-quality written communications, make sure your application reflects your excellent written skills. Keep it clear, concise, and professional – we love a well-structured application that’s easy to read!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at IP Support, The Law Support Group
✨Know Your IP Basics
Before the interview, brush up on the fundamentals of intellectual property. Understanding trademarks, patents, and the role they play in the legal landscape will show your enthusiasm and readiness to dive into the administrative tasks.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you managed correspondence or deadlines effectively, as this role requires a high level of accuracy and methodical approaches.
✨Demonstrate Communication Prowess
Since the job involves liaising with attorneys and external agents, be ready to discuss your written and verbal communication skills. Bring examples of high-quality communications you've produced in previous roles to illustrate your capabilities.
✨Emphasise Adaptability and Learning
This position values adaptability and a willingness to learn. Share instances where you successfully managed changing workloads or took on new responsibilities, showing that you're eager to grow within the firm.