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- Tasks: Support a team of Attorneys by managing patent applications and correspondence.
- Company: Leading European IP law firm with a dynamic work environment.
- Benefits: Competitive salary, excellent benefits, and hybrid working options.
- Why this job: Join a prestigious firm and play a key role in innovative intellectual property management.
- Qualifications: Experience as a Patent Administrator and strong organisational skills.
- Other info: Opportunity for professional growth in a supportive team.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a leading European IP law firm, is seeking a Patent Administrator to support a team of three busy Attorneys in their Guildford office.
Key responsibilities include:
- Drafting correspondence for review prior to sending
- Maintaining electronic files using the document management system
- Managing formalities relating to filings, grants and validations, including preparing documents for signature, monitoring deadlines and chasing outstanding items
- Preparing patent applications and formalities documents, updating the CRM system where required
- Managing short, medium and long-term deadlines, including identifying when reminders or extensions are needed
- Processing incoming electronic correspondence
- Updating databases with key dates and clearing deadlines once matters are completed
- Opening and maintaining new patent, design and miscellaneous files
- Entering filing details and diarising fees where necessary
- Reporting patent publications to clients and managing follow-up actions
- Checking grant certificates prior to sending to clients
- Updating records with EPO and EUIPO fee instructions
- Maintaining records including name changes, assignments and references
- Drafting correspondence relating to foreign filings and publications
- Processing foreign filing receipts and diarising subsequent due dates
- Liaising with the Renewals team as required
- Preparing invoices, debit and credit notes
- Adjusting work in progress and applying client-specific discounts
- Arranging meetings, travel and itineraries
- Managing caseloads and monitoring deadlines
- Liaising with clients and handling calls and emails when required
- Providing cover and support to other Patent Administrators
- Maintaining client information on the CRM system
- Undertaking any other reasonable administrative duties
For this position we are seeking an experienced Patent Administrator. The firm offers a competitive salary, excellent benefits and hybrid working (3 days remote).
Patent Administrator in Guildford employer: IP Support, The Law Support Group
Contact Detail:
IP Support, The Law Support Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Administrator in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP law field and let them know you're on the hunt for a Patent Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of patent processes and the specific responsibilities mentioned in the job description. We want you to be able to showcase how your skills align perfectly with what the firm is looking for.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the role and the firm.
✨Tip Number 4
Apply through our website for the best chance at landing that Patent Administrator gig. We make it easy for you to showcase your skills and experience directly to the hiring team!
We think you need these skills to ace Patent Administrator in Guildford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Patent Administrator role. Highlight your relevant experience in managing patent applications and formalities, as well as your skills in maintaining electronic files and databases.
Showcase Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've successfully managed deadlines and processed important documents in previous positions. A little example goes a long way!
Be Clear and Concise: When drafting your correspondence or any written part of your application, keep it clear and to the point. We want to see your communication skills shine through, so avoid jargon and make it easy for us to understand your experience.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at IP Support, The Law Support Group
✨Know Your Stuff
Make sure you brush up on patent law basics and the specific responsibilities of a Patent Administrator. Familiarise yourself with the firm's recent cases or notable achievements, as this shows genuine interest and preparation.
✨Showcase Your Organisational Skills
Since the role involves managing deadlines and maintaining records, be ready to discuss your organisational strategies. Share examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail.
✨Practice Your Communication
As you'll be drafting correspondence and liaising with clients, practice articulating your thoughts clearly. Consider doing mock interviews with a friend, focusing on how you would explain complex patent processes in simple terms.
✨Prepare Questions
Have a few thoughtful questions ready for the interviewers. This could be about their team dynamics, the tools they use for document management, or how they handle tight deadlines. It shows you're engaged and thinking about how you can fit into their team.
