Office Manager in Glasgow

The Office Manager plays a key role in ensuring Iomart's offices operate smoothly, efficiently and in line with business needs. This position oversees day-to-day office administration, manages facilities and vendor relationships, supports leadership teams, and helps maintain a productive, organised and safe working environment across our Glasgow HQ and regional offices.

Key Responsibilities

• Office Administration
  • Oversee daily operations of the Glasgow headquarters, with remote oversight of our London and Manchester offices.
  • Develop, implement and continuously improve office policies, procedures and workflows.
  • Manage office supplies, equipment and supplier relationships.
  • Ensure office equipment and systems are maintained, serviced and functioning effectively.
• Facilities & Vendor Management
  • Lead facilities management activities, including leases, building management services and third-party vendor contracts.
  • Coordinate all maintenance, repairs, security systems and access control processes.
  • Set, agree and monitor service level agreements (SLAs).
  • Negotiate, manage and review contracts with external service providers.
• Governance & Compliance
  • Support compliance with workplace health and safety, data protection regulations and internal control policies.
  • Lead and maintain mandatory safety training schedules (e.g. fire safety, first aid, manual handling, DSE).
  • Work closely with Compliance to ensure a safe and compliant office environment.
• Financial Responsibilities
  • Oversee cost control, procurement processes and office-related budget management.
  • Ensure value for money across supplies, services and vendor partnerships.
• Executive & Operational Support
  • Provide high-quality administrative support to senior leadership.
  • Coordinate logistics for meetings, events, workshops and company gatherings.
  • Act as a central point of contact for internal teams and external stakeholders.

We want to hear from you if you:

• Hold higher qualifications in Business Administration or related field (preferred).
• Have 3–5 years of experience in office administration management.
• Can manage confidential information with discretion.
• Possess strong organisational and multitasking skills.
• Are proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Have excellent written and verbal communication skills.

Please note that the successful candidate must be able to commit to 5 days per week on-site in our Glasgow office.

What's in it for me? Up to £40K + benefits.

Who you'll be doing it for: Iomart is the UK's leading Secure Cloud Managed Services Provider. We are passionate about delivering Hybrid Cloud, Data Protection, Cyber Security and Secure Connectivity to over 9,000 organisations in the UK and globally. We have over 25 years expertise in data centre and cloud services, over 600 skilled professionals and turnover over £143m. Our HQ is in Glasgow and offices across the UK. We provide critical services across all public and private sectors.

What to do next: Please click apply if you like the sound of this. If you do not have an up to date CV or want to have a chat about the role first, please contact us on. We're an equal opportunities employer and want our vacancies to be available to all, so if you need us to make any reasonable adjustments during the process then just let us know.