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For Companies At a Glance
- Tasks: Support the CEO by managing schedules, facilitating meetings, and leading projects.
- Company: Join a dynamic company entering an exciting phase of growth and transformation.
- Benefits: Enjoy a fast-paced environment with opportunities for professional development and networking.
- Why this job: Be part of an ambitious team making impactful decisions in a collaborative culture.
- Qualifications: Experience as an Executive Assistant or similar role is essential; adaptability and communication skills are key.
- Other info: Ideal for those who thrive in both boardroom and operational settings.
The predicted salary is between 36000 - 60000 £ per year.
We\’re seeking a highly skilled Executive Assistant to support the CEO of a dynamic and exciting company. This is a hands-on role for someone who is equally comfortable facilitating a high-stakes leadership meeting as they are managing daily operational basics with absolute precision. You will be instrumental in maximizing the CEO\’s time, ensuring clear and effective communication, and driving key initiatives to completion. This role is a unique opportunity to join an ambitious team at a pivotal time, as the company enters a new phase of strategic growth and transformation.
Key Duties and Responsibilities
Executive Support
- Manage a complex calendar, prioritize demands, and flawlessly handle travel arrangements, expenses, and briefings.
- Anticipate the CEO\’s needs, preparing them for meetings and key events while proactively resolving potential issues.
Meeting Facilitation
- Organize and facilitate meetings, from building agendas and keeping time to capturing action items and ensuring proper follow-through.
- Maintain the company\’s leadership cadence, including weekly executive check-ins, stand-ups, and strategic reviews.
Company Communications
- Draft internal communications on behalf of the CEO, including company-wide updates, all-hands notes, and announcements.
- Prepare board packs and investor updates, coordinating contributions from various stakeholders.
Project Management
- Lead short-term, cross-functional projects by defining clear goals, timelines, ownership, and success metrics.
- Monitor progress, identify risks, and help make swift, decisive actions.
Stakeholder Management
- Build and maintain credible relationships with the board, investors, senior leaders, customers, and key suppliers.
- Develop trust and rapport across all levels of the organization, from front-line employees to the boardroom.
Operational Administration
- Ensure smooth daily operations by keeping documentation, logistics, and vendor coordination tight and efficient, allowing the business to move at a fast pace.
Judgment and Confidentiality
- Handle highly sensitive and confidential information with the utmost discretion and integrity.
- Act as a calm and reliable point of escalation for critical issues.
Key Skills and Attributes
- Mindset: You are collaborative, service-oriented, and have a low ego. You thrive in a fast-paced, ambiguous environment with a \”no job is too small\” attitude.
- Adaptability: You are flexible and not tied to a single way of working. You can quickly adapt to and improve existing tools and processes as needed.
- Communication: You are a clear and concise writer and a confident facilitator who can simplify complex topics to drive decisions.
- Presence: You are able to hold your own in a board meeting while also being comfortable and at ease in a front-line or industrial setting.
- Ownership: You have a bias for action, a strong sense of ownership, and a track record of excellent follow-through and organization.
- Experience: You have meaningful experience as an Executive Assistant, Business/Operations Coordinator, or a similar role supporting a C-level executive.
- Project & Communication Skills: You have a proven ability to run effective meetings, craft impactful internal communications, and lead cross-functional projects.
- Environment: You are comfortable working in or alongside blue-collar and operational teams. Experience in a private equity-backed environment is a plus.
- Tech-Fluid: You are a quick learner and proficient with a range of digital tools, including common office suites (Google Workspace/M365) and communication platforms (Slack/Teams).
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Executive Assistant in City employer: Involve Recruitment
Contact Detail:
Involve Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City
✨Tip Number 1
Familiarise yourself with the CEO's work style and preferences. Research their past engagements and communication style to tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the expectations and challenges of the position, helping you prepare for potential interview questions.
✨Tip Number 3
Demonstrate your adaptability by showcasing examples of how you've successfully managed multiple priorities in fast-paced environments. This will highlight your ability to thrive under pressure, a key requirement for this role.
✨Tip Number 4
Prepare to discuss your experience with project management and communication tools. Be ready to explain how you've used these skills to drive initiatives and improve operational efficiency in previous roles.
We think you need these skills to ace Executive Assistant in City
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on skills like calendar management, communication, and project management that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully supported executives in the past and how you can contribute to the CEO's success.
Highlight Key Skills: In your application, emphasise your adaptability, communication skills, and ability to manage sensitive information. Use concrete examples to demonstrate these attributes, especially in high-pressure situations.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Involve Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage a complex calendar and handle travel arrangements is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and prioritisation skills.
✨Demonstrate Proactive Problem-Solving
The role requires anticipating the CEO's needs and resolving potential issues before they arise. During the interview, share instances where you identified problems early and took initiative to address them, showcasing your foresight and resourcefulness.
✨Communicate Clearly and Confidently
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely, especially when discussing complex topics. You might also want to prepare a brief internal communication example to demonstrate your writing skills.
✨Exhibit Adaptability and Tech Savviness
Given the fast-paced environment, it's important to show that you're adaptable and comfortable with various digital tools. Be ready to discuss your experience with different software and how you've quickly learned new systems to improve processes in previous roles.
