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For Companies At a Glance
- Tasks: Coordinate bids, manage documents, and support multiple teams in project development.
- Company: Join a dynamic team focused on efficient project management and construction excellence.
- Benefits: Enjoy flexible working options, professional growth opportunities, and a collaborative culture.
- Why this job: Be a key player in exciting projects while enhancing your organisational and communication skills.
- Qualifications: No specific experience required; just bring your enthusiasm and organisational skills!
- Other info: Ideal for high school and college students looking to kickstart their career in construction.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organized and proactive Pre-Construction Coordinator to join our growing team. This pivotal role provides administrative, coordination, and documentation support to the Pre-Construction and Estimating teams, ensuring the smooth and efficient management of tendering processes, document control, and stakeholder communication. The successful candidate will play a key role in supporting the business across multiple departments during the early stages of project development.
Key Responsibilities:
Bid & Tender Support:
- Coordinate and assist in the preparation of Invitations to Tender (ITTs), Requests for Proposals (RFPs), and pre-qualification documents.
- Organize and compile bid submissions, ensuring accuracy, consistency, and compliance with client requirements and deadlines.
- Liaise with internal teams and external consultants to gather necessary input for tender documents.
Document Control:
- Manage and maintain version control of all pre-construction documentation.
- Ensure consistent naming conventions, filing systems, and access control using project platforms (e.g., Aconex, Procore, SharePoint, or similar).
- Track and update drawing registers, schedules, and other controlled documents.
Administrative Support
- Provide general administrative support to the pre-construction and commercial teams including meeting scheduling, note-taking, and data entry.
- Maintain trackers for bids, submissions, and approvals.
- Assist with compiling presentations, reports, and other collateral for internal and external use.
Cross-Departmental Coordination:
- Support departments including Estimating, Design Management, and Planning by facilitating smooth information flow and coordination.
- Act as a central point of contact during tender periods to ensure all departments meet submission timelines and requirements.
System and Process Support:
- Support IT and digital tools used in the tendering and documentation process.
- Recommend and implement process improvements to streamline coordination and enhance efficiency.
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Pre Construction Coordinator employer: Invision Group
Contact Detail:
Invision Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pre Construction Coordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Aconex, Procore, or SharePoint. Having hands-on experience or even a basic understanding of these platforms can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the construction industry, especially those who work in pre-construction roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences during any interviews or networking opportunities.
✨Tip Number 4
Research StudySmarter and our values, as well as the specific projects we are involved in. Tailoring your conversations and showing genuine interest in our work can make a positive impression on the hiring team.
We think you need these skills to ace Pre Construction Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Pre-Construction Coordinator role. Focus on your organisational abilities, administrative support experience, and any familiarity with tendering processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed documentation or coordinated projects in the past, demonstrating your proactive approach.
Highlight Technical Skills: If you have experience with project management tools like Aconex, Procore, or SharePoint, be sure to mention these in your application. Highlighting your technical skills will show that you're prepared to handle the document control aspects of the job.
Showcase Communication Skills: Since the role involves liaising with various teams and stakeholders, emphasise your communication skills in your application. Provide examples of how you've effectively communicated in previous roles, especially in coordinating between departments.
How to prepare for a job interview at Invision Group
✨Show Your Organisational Skills
As a Pre-Construction Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep documentation in order and meet deadlines.
✨Familiarise Yourself with Tender Processes
Make sure you understand the tendering process and the types of documents involved, such as ITTs and RFPs. Being able to discuss these confidently will show that you're ready to hit the ground running.
✨Demonstrate Cross-Departmental Communication
This role requires liaising with various teams. Be prepared to discuss how you've effectively communicated and coordinated with different departments in previous roles. Share specific examples of successful collaborations.
✨Highlight Your Tech Savviness
Since the job involves using digital tools for document control, mention any experience you have with platforms like Aconex, Procore, or SharePoint. If you’ve implemented process improvements using technology, be sure to share those stories.
