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For Companies At a Glance
- Tasks: Coordinate bids, manage documents, and support multiple teams in project development.
- Company: Join a dynamic team focused on efficient project management and construction excellence.
- Benefits: Enjoy a full-time role with opportunities for growth and skill development.
- Why this job: Be a key player in exciting projects while enhancing your organisational and communication skills.
- Qualifications: No specific experience required; just bring your enthusiasm and organisational skills!
- Other info: Perfect for high school and college students looking to kickstart their career in construction.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organized and proactive Pre-Construction Coordinator to join our growing team. This pivotal role provides administrative, coordination, and documentation support to the Pre-Construction and Estimating teams, ensuring the smooth and efficient management of tendering processes, document control, and stakeholder communication. The successful candidate will play a key role in supporting the business across multiple departments during the early stages of project development.
Key Responsibilities:
Bid & Tender Support:
- Coordinate and assist in the preparation of Invitations to Tender (ITTs), Requests for Proposals (RFPs), and pre-qualification documents.
- Organize and compile bid submissions, ensuring accuracy, consistency, and compliance with client requirements and deadlines.
- Liaise with internal teams and external consultants to gather necessary input for tender documents.
Document Control:
- Manage and maintain version control of all pre-construction documentation.
- Ensure consistent naming conventions, filing systems, and access control using project platforms (e.g., Aconex, Procore, SharePoint, or similar).
- Track and update drawing registers, schedules, and other controlled documents.
Administrative Support
- Provide general administrative support to the pre-construction and commercial teams including meeting scheduling, note-taking, and data entry.
- Maintain trackers for bids, submissions, and approvals.
- Assist with compiling presentations, reports, and other collateral for internal and external use.
Cross-Departmental Coordination:
- Support departments including Estimating, Design Management, and Planning by facilitating smooth information flow and coordination.
- Act as a central point of contact during tender periods to ensure all departments meet submission timelines and requirements.
System and Process Support:
- Support IT and digital tools used in the tendering and documentation process.
- Recommend and implement process improvements to streamline coordination and enhance efficiency.
Job Type: Full-time
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Pre Construction Coordinator employer: Invision Group
Contact Detail:
Invision Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pre Construction Coordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Aconex, Procore, or SharePoint. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview process.
✨Tip Number 2
Network with professionals in the construction industry, especially those who work in pre-construction roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed documentation or coordination tasks in previous roles. Use specific examples to demonstrate your ability to handle multiple projects and meet tight deadlines.
✨Tip Number 4
Research StudySmarter and understand our values and culture. Tailoring your conversation during the interview to align with our mission can show your genuine interest in joining our team and contribute positively to our work environment.
We think you need these skills to ace Pre Construction Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Pre-Construction Coordinator position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Tailor Your CV: Highlight relevant experience in your CV that aligns with the responsibilities of the role. Focus on your organisational skills, experience with document control, and any previous roles that involved bid and tender support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your ability to manage documentation and coordinate across departments effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Pre-Construction Coordinator role.
How to prepare for a job interview at Invision Group
✨Show Your Organisational Skills
As a Pre-Construction Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep documentation in order and meet deadlines.
✨Familiarise Yourself with Tender Processes
Make sure you understand the tendering process and the types of documents involved, such as ITTs and RFPs. Being able to discuss these confidently will show that you're well-prepared and knowledgeable about the role.
✨Demonstrate Cross-Departmental Communication
This role requires liaising with various teams. Be ready to discuss how you've effectively communicated and collaborated with different departments in previous roles. Share specific examples that showcase your teamwork skills.
✨Highlight Your Tech Savviness
Since the job involves using digital tools for documentation and coordination, mention any experience you have with platforms like Aconex, Procore, or SharePoint. If you’ve implemented process improvements using technology, be sure to share those stories.
