Pre Construction Coordinator

We are seeking a highly organized and proactive Pre-Construction Coordinator to join our growing team. This pivotal role provides administrative, coordination, and documentation support to the Pre-Construction and Estimating teams, ensuring the smooth and efficient management of tendering processes, document control, and stakeholder communication. The successful candidate will play a key role in supporting the business across multiple departments during the early stages of project development. Key Responsibilities: Bid & Tender Support: * Coordinate and assist in the preparation of Invitations to Tender (ITTs), Requests for Proposals (RFPs), and pre-qualification documents. * Organize and compile bid submissions, ensuring accuracy, consistency, and compliance with client requirements and deadlines. * Liaise with internal teams and external consultants to gather necessary input for tender documents. Document Control: * Manage and maintain version control of all pre-construction documentation. * Ensure consistent naming conventions, filing systems, and access control using project platforms (e.g., Aconex, Procore, SharePoint, or similar). * Track and update drawing registers, schedules, and other controlled documents. Administrative Support * Provide general administrative support to the pre-construction and commercial teams including meeting scheduling, note-taking, and data entry. * Maintain trackers for bids, submissions, and approvals. * Assist with compiling presentations, reports, and other collateral for internal and external use. Cross-Departmental Coordination: * Support departments including Estimating, Design Management, and Planning by facilitating smooth information flow and coordination. * Act as a central point of contact during tender periods to ensure all departments meet submission timelines and requirements. System and Process Support: * Support IT and digital tools used in the tendering and documentation process. * Recommend and implement process improvements to streamline coordination and enhance efficiency. Job Type: Full-time