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- Tasks: Support our Operations Director with scheduling, communication, and various operational tasks.
- Company: Join a dynamic company focused on efficiency and productivity in the construction industry.
- Benefits: Enjoy a competitive salary, 25 days holiday, pension scheme, and professional development opportunities.
- Why this job: Be part of a supportive team where your organisational skills can shine and make a real impact.
- Qualifications: 3+ years as an executive assistant, excellent communication skills, and proficiency in Microsoft Office.
- Other info: Ideal for proactive individuals looking to grow in a fast-paced environment.
The predicted salary is between 45000 - 55000 £ per year.
About the Role We are seeking an experienced Executive Assistant to provide high-level administrative and organisational support to our Operations Director. This pivotal role ensures the smooth running of daily activities, enabling the Director to focus on strategic priorities. The Executive Assistant will facilitate effective communication, manage complex scheduling, and support various operational tasks to enhance efficiency and productivity. Key Responsibilities * Manage the Operations Director’s diary, including scheduling meetings, appointments, and travel arrangements. * Prepare and proofread correspondence, reports, presentations, and other documents for the Director. * Act as the primary point of contact for the Director, handling communications and ensuring urgent matters are addressed promptly. * Organise and coordinate meetings, including agenda preparation, material distribution, minute-taking, and logistical arrangements. * Attend meetings as required to take notes, track action items, and follow up on deliverables. * Assist with budget tracking, invoicing, and preparation of basic financial reports related to the executive office. * Support the Director with special projects and initiatives, conducting research and preparing briefing materials as needed. * Maintain and organise the Director’s files and workspace to ensure optimal productivity. * Perform additional administrative tasks as required to support the Director in achieving strategic objectives. * Maintain strict confidentiality and discretion when dealing with sensitive information. Essential: * Excellent communication and negotiation skills, with the ability to influence internal teams. * Minimum of 3 years’ experience in a senior administrative or executive assistant role. * Exceptional organisational and multitasking abilities. * Proficiency in Microsoft Office Suite, particularly Excel and Word. * Professional demeanour and the ability to work under pressure with minimal supervision. * Proactive and solution-oriented approach to work. Desirable: * Bachelor’s degree in Business Administration, Communications, or a related field. * Knowledge of the construction industry. What We Offer * £45,000 – £55,000 plus package * 25 days holiday plus bank holidays. * Company pension scheme. * Opportunity to work in a dynamic and supportive environment. * Professional development and career progression opportunities.() Benefits: * Company pension * On-site parking
Executive Assistant employer: Invision Group
Contact Detail:
Invision Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being proficient in Excel and Word will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or agenda for a hypothetical meeting. This will give you a practical example to discuss during interviews, highlighting your ability to manage complex scheduling effectively.
✨Tip Number 3
Research the company culture and values at StudySmarter. Understanding our mission and how we operate will allow you to tailor your conversations and show that you're genuinely interested in contributing to our team.
✨Tip Number 4
Prepare examples of how you've handled sensitive information in previous roles. Given the importance of confidentiality in this position, being able to discuss your experience with discretion will be crucial in demonstrating your suitability for the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, communication abilities, and any specific software proficiency, especially with Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Emphasise your experience in managing diaries, preparing documents, and supporting senior executives, while also showcasing your proactive approach.
Highlight Relevant Experience: In your application, provide specific examples of how you've successfully managed complex scheduling, handled communications, and supported projects in previous roles. This will demonstrate your capability to excel in this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Invision Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and organise tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed complex calendars or coordinated meetings in the past.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. During the interview, highlight your experience in handling communications and how you ensure that urgent matters are addressed promptly. Consider sharing a situation where your communication skills made a significant impact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to multitask or resolve conflicts, and be ready to explain your thought process and outcomes.
✨Research the Company and Industry
Familiarise yourself with the company and its operations, especially if they are in the construction industry. Understanding their strategic priorities will help you tailor your responses and show that you're genuinely interested in the role.
