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For Companies At a Glance
- Tasks: Manage PPM schedules, assign tasks, and ensure compliance with maintenance standards.
- Company: Join CBRE, a leader in property management and real estate services.
- Benefits: Enjoy flexible work options, competitive pay, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that values innovation and efficiency in building maintenance.
- Qualifications: No prior experience required; just a passion for organisation and communication.
- Other info: Perfect for students looking to gain hands-on experience in a corporate environment.
The predicted salary is between 36000 - 60000 £ per year.
Key Responsibilities:
- PPM Schedule Management:
- Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements.
- Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritisation.
- Monitor and update PPM schedules as needed due to changing conditions or equipment updates.
- System Administration:
- Utilise CBRE's property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation.
- Generate reports on PPM compliance, overdue tasks, and maintenance trends.
- Ensure accurate data entry and system integrity.
- Communication and Coordination:
- Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues.
- Coordinate with the facilities team to ensure timely access to equipment for maintenance activities.
- Compliance Management:
- Monitor compliance with regulatory requirements and industry standards related to building maintenance.
- Ensure all necessary documentation is maintained and readily available for audits.
- Cost Control:
- Track and analyse maintenance costs associated with PPM activities to identify potential cost-saving opportunities.
- Monitor budgets and ensure adherence to allocated funds.
PPM Administrator employer: Invictus Group
Contact Detail:
Invictus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PPM Administrator
✨Tip Number 1
Familiarise yourself with property management software, especially CBRE's system. Understanding how to input and manage PPM data will give you a significant edge during the interview.
✨Tip Number 2
Brush up on your scheduling and prioritisation skills. Be prepared to discuss how you would handle changing conditions or equipment updates in a real-world scenario.
✨Tip Number 3
Showcase your communication skills by preparing examples of how you've successfully liaised with various stakeholders in previous roles. This is crucial for coordinating with building managers and technicians.
✨Tip Number 4
Research compliance regulations related to building maintenance. Being knowledgeable about industry standards will demonstrate your commitment to maintaining high-quality PPM practices.
We think you need these skills to ace PPM Administrator
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities of a PPM Administrator. Highlight the skills and experiences you possess that align with tasks such as schedule management, system administration, and compliance management.
Tailor Your CV: Customise your CV to reflect relevant experience in property management software, maintenance scheduling, and communication with various stakeholders. Use specific examples that demonstrate your ability to manage schedules and ensure compliance.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and how your background makes you a perfect fit. Mention your familiarity with compliance regulations and cost control measures, as these are crucial for the position.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is vital for a PPM Administrator.
How to prepare for a job interview at Invictus Group
✨Know Your PPM Basics
Make sure you understand the fundamentals of Planned Preventative Maintenance (PPM). Be ready to discuss how you would create and maintain schedules, as well as your experience with similar tasks in previous roles.
✨Familiarise Yourself with Software
Since the role involves using property management software, it’s a good idea to research CBRE's system or similar platforms. Highlight any relevant experience you have with data entry and report generation during the interview.
✨Demonstrate Communication Skills
This position requires liaising with various stakeholders. Prepare examples of how you've effectively communicated with team members, clients, or contractors in the past, especially regarding scheduling and task updates.
✨Showcase Your Analytical Skills
Be prepared to discuss how you track and analyse maintenance costs. Think of specific instances where you identified cost-saving opportunities and how you managed budgets in previous roles.
