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For Companies At a Glance
- Tasks: Manage data, create quotes, and communicate with clients and suppliers.
- Company: Join a world-leading service provider with a global presence.
- Benefits: Competitive salary up to £30k, Monday to Friday hours, and career development.
- Why this job: Perfect for those looking to kickstart their career in administration.
- Qualifications: Previous admin experience and strong organisational skills required.
- Other info: Fast-paced environment with opportunities for growth and learning.
The predicted salary is between 24000 - 30000 £ per year.
A World Leading Service provider who operates on an international scale is looking for an FM Administrator based in King Cross area on a permanent basis. This role is with the hours of Mon-Fri 8am - 5pm and is paying up to £30k depending on experience but this will be good for someone with little experience that wants to develop.
Key Responsibilities:
- Accurate data input using in house CAFM System and Client Elogbooks system
- Accurately enter service details and costs onto a quote for client submission.
- Create and manage quotes using Excel and Word
- Monitor and review follow up work orders
- Run weekly and monthly reports to ensure data integrity
- Communicate efficiently daily with 3rd Party Suppliers and our clients
- Performing clerical works, such as filling, documentation, and customer service
- Maintaining and updating suppliers' information and customer records
- Log and maintain all callouts on our CAFM and our client system
- Chase reports, receipt invoices and close down WO's for billing
- Weekly report on all open jobs to be issued
Key Requirements:
- Previous administrator experience
- Shows an enthusiastic approach with the ability to use own initiative to solving problems
- Strong organisational skills and ability to handle multiple tasks in a fast-paced environment
- Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding and awareness.
- Proficient in Microsoft packages
- Highly organised and can manage several projects at same time
- Flexible, fast thinking and conscientious
- Excellent attention to detail
- Experience with Maximo and Prism preferred
If this role is of any interest then please do apply below.
FM Administrator in London employer: Invictus Group
Contact Detail:
Invictus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FM Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the FM industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute as an FM Administrator.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and problem-solving. We want you to shine when discussing your experience and how it aligns with the role!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the position. And remember, apply through our website for the best chance!
We think you need these skills to ace FM Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the FM Administrator role. Highlight any relevant experience, especially in administration and using Microsoft packages. We want to see how your skills match what we're looking for!
Show Your Enthusiasm: In your cover letter, let us know why you're excited about this position. We love candidates who show a genuine interest in the role and the company. Share your passion for problem-solving and working in a fast-paced environment!
Be Detail-Oriented: Since attention to detail is key for this role, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Invictus Group
✨Know Your CAFM Systems
Familiarise yourself with the in-house CAFM system and client Elogbooks system mentioned in the job description. Being able to discuss your understanding or any relevant experience with similar systems will show that you're ready to hit the ground running.
✨Excel and Word Skills Matter
Brush up on your Excel and Word skills, especially if you have to create and manage quotes. Consider preparing a few examples of how you've used these tools in previous roles to demonstrate your proficiency during the interview.
✨Show Off Your Organisational Skills
Prepare to discuss how you handle multiple tasks in a fast-paced environment. Think of specific examples where your organisational skills made a difference, as this role requires juggling various responsibilities efficiently.
✨Communicate Like a Pro
Since the role involves daily communication with 3rd party suppliers and clients, practice articulating your thoughts clearly. You might even want to prepare a few scenarios where effective communication led to successful outcomes in your past experiences.
