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- Tasks: Support the Office Manager in delivering a top-notch workplace experience and manage facilities requests.
- Company: Join Invictus Group, a leader in facilities management, dedicated to creating exceptional work environments.
- Benefits: Enjoy a full-time role with opportunities for growth and development in a dynamic team.
- Why this job: Be part of a vibrant culture where your organisational skills make a real impact on workplace efficiency.
- Qualifications: Ideal for those with customer service skills; experience in facilities or office management is a plus.
- Other info: This entry-level position offers a chance to learn and grow in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
List of Duties
- To manage contractors whilst on site, ensuring rams, permits and competencies in place and checked
- Provide cover for holidays / absence for in post cleaner
- Cover for absence in cleaning when required
- Attend weekly meetings with client to discuss any planned, works and deal with issues as they arise
- Oversee and collate H&S documentation both hard copy and on the shared drive. To include: fire; first aid; maintenance; pest management; Puwer inspections; Safety Walks; Electrical testing; Nestle service records; DSE;; PPE; Workplace inspections;
- Handyman function – Basic handyman
- Grass cutting / Pat testing (training) / Emergency light testing (with training)
- Oversee and maintain the Contractor Management file ensuring compliance to BAE and Sodexo procedures
- Support with the review and updating of all annual policies and procedures, including risk assessments and safe systems of work.
- Be responsible for oneself and others ensuring adherence to the site rules
- Champion safety by reporting hazards, concerns and observations.
- Ensure all contractor files are maintained and checked for accuracy and in date.
- Ensure T1 and T2 audits are carried out in a timely manner, along with site walks and near miss, safety observations are completed/
- Ensure all contractors information is checked and validated prior to coming on site
- Ensure all permits and rams in place and shown to client prior to arrival
- Procure and raise quotes and Purchase orders for approved works (training will be provided)
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Facility Coordinator employer: Invictus Group
Contact Detail:
Invictus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facility Coordinator
✨Tip Number 1
Familiarise yourself with the specific facilities management software and tools mentioned in the job description. Being able to demonstrate your proficiency with these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've successfully handled requests or resolved issues in previous roles. This will highlight your ability to manage facilities-related requests effectively.
✨Tip Number 3
Research the company culture and values of StudySmarter, as well as the specifics of the role. Tailoring your conversation to align with their mission can demonstrate your genuine interest in the position.
✨Tip Number 4
Network with current or former employees in similar roles to gain insights into the day-to-day responsibilities and challenges. This knowledge can help you prepare thoughtful questions for your interview, showing your enthusiasm and commitment.
We think you need these skills to ace Facility Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Facility Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in facilities management, office administration, or financial roles. Use bullet points to make it easy to read and focus on achievements that demonstrate your organisational and planning skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples from your past experiences that showcase your customer service skills, attention to detail, and ability to work under pressure.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Facility Coordinator role.
How to prepare for a job interview at Invictus Group
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management principles, including health and safety legislation. Being able to discuss these topics confidently will show that you're serious about the role.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. This role requires excellent organisational skills, so be ready to showcase your ability to prioritise and manage time effectively.
✨Showcase Your Customer Service Skills
Since you'll be the main point of contact for facilities-related requests, highlight your experience in customer service. Share specific instances where you resolved issues or improved client satisfaction.
✨Be Ready to Discuss Financial Reporting
Familiarise yourself with basic financial reporting concepts, as you'll be preparing monthly and weekly stats. Be prepared to discuss any relevant experience you have in financial administration or reporting.
