At a Glance
- Tasks: Coordinate facilities operations, manage deliveries, and ensure a welcoming environment.
- Company: Join a dynamic team focused on maintaining a safe and efficient workplace.
- Benefits: Competitive pay, flexible hours, and opportunities for personal growth.
- Other info: Great chance to develop your career in a supportive environment.
- Why this job: Be the backbone of our office, ensuring everything runs smoothly and efficiently.
- Qualifications: Strong communication skills and a knack for organisation.
Ensure calls through switchboard are managed with a welcoming, courteous and professional manner, seeking to anticipate their needs where possible.
- Record all switchboard data for the purpose of interrogation of patterns etc.
- Liaise with Landlord post room, to ensure all inward deliveries are received and distributed in a timely fashion.
- Sort and deliver all incoming (internal and external) post to individual desks.
- Record courier and postal servicing cost, split by cost centres.
- Log all outgoing goods and incoming goods for tracking purposes. Support with courier requests and invoice queries.
- Liaise with Landlord to ensure overall service to users in the building is maintained.
- Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team.
- Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained.
- Maintain break out and kitchen areas (including loading and unloading of dishwashers) when janitorial team not available.
- Ensure cleaning washroom and kitchen area consumables are monitored and replenished throughout the day.
- Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted.
- Participate and proactively manage room and event set up requests.
- Carry out monthly workplace inspections.
- Ensure signage and notice boards are always kept neat and tidy.
- Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented.
- Manage the centralized stationery stores, including printer paper, and maintain the additional stationery orders and records.
- Maintain a safe and tidy workplace.
- In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined.
- Follow all Health and Safety and Environmental requirements that are defined on work instructions or communicated in training.
- Follow required emergency prevention and operational controls.
- Report all accidents, occupational illnesses and emergencies.
- Manage and communicate the PPM schedule.
- Access card management and distribution.
- Manage staff lockers (access, assignment and faults).
- Be the point of contact for handovers to evening cleaning teams.
- Apply, execute and maintain function related quality issues.
Facilities Coordinator employer: Invictus Group
As a Facilities Coordinator, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. Our company fosters a culture of collaboration and respect, offering comprehensive benefits and opportunities for advancement, all while being situated in a vibrant location that enhances your work-life balance. Join us to be part of a team that values your contributions and encourages you to excel in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Join Local Community Boards
Get involved in local community boards or forums related to janitorial services. You'll find job postings and connect with businesses in your area, which can really bolster your chances of landing that full-time gig at places like Invictus Group.
✨Network with Industry Pros
Don't underestimate the power of networking! Attend industry-specific events or workshops in your locality. Chatting with people already in the field can lead you to hidden job opportunities that might not even be advertised yet.
✨Show Off Your Skills
Consider creating a simple portfolio that outlines your experience and specific skills in janitorial services. You can showcase before-and-after photos of your work or even testimonials from past employers. This can help you stand out when applying at places like Invictus Group.
✨Apply Directly and Keep it Local
When you see a full-time position that sparks your interest, don’t just apply online. If you can, walk into the company, like Invictus Group, with a smile and express your eagerness to contribute. Nothing beats meeting face-to-face and making that personal connection!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Highlight Relevant Experience:When showcasing your experience, focus on any previous roles in janitorial or cleaning services. Include specifics like the types of environments you've worked in – be it offices, schools, or hospitals – and mention any cleaning techniques or equipment you're familiar with. This will show Invictus Group that you’ve got the practical skills needed for the job!
Certifications Matter:If you have any certifications related to cleaning, health and safety, or equipment handling, make sure to include them in your CV. These can really set you apart from other candidates and demonstrate your commitment to quality and safety in your approach, which is crucial in the janitorial industry.
Tailor Your Cover Letter:Your cover letter should explain why you’re interested in working with Invictus Group specifically. Talk about what excites you about the role and how you align with their values. Maybe you love maintaining cleanliness and creating a welcoming environment; let that shine through!
Get Your Availability Clear:Since this is a full-time position, be sure to mention your availability at the beginning of your application. Invictus Group will want to know that you can commit to the hours required, so throwing in your ideal working times can help ease any worry about schedule conflicts!
How to prepare for a job interview at Invictus Group
✨Know Your Cleaning Techniques
Brush up on various cleaning techniques and equipment you're familiar with. Be ready to highlight specific experiences where you've tackled challenging cleaning situations. This could give the hiring team at Invictus Group a glimpse of your hands-on skills!
✨Safety First!
Make sure you're up-to-date on health and safety regulations relevant to janitorial work. We can expect some questions about how you handle hazardous materials or ensure hygiene—demonstrating knowledge here shows you're serious about your job and safety at Invictus Group.
✨Flexibility is Key
As this is a full-time role, be prepared to discuss your flexibility regarding shifts and potential overtime. Employers love to see candidates who are adaptable to changing schedules, so share experiences that highlight your commitment and reliability.
✨Present Your Experience!
If you have a portfolio or references from previous jobs in cleaning services, bring them along or have them ready to share. This can strengthen your case at Invictus Group, showcasing your work ethic and the quality of your previous roles in janitorial services.
