Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Create and manage maintenance schedules while coordinating with technicians and contractors.
- Company: Join a forward-thinking company focused on efficient building management.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for professional growth.
- Why this job: Be at the heart of building maintenance, ensuring everything runs smoothly.
- Qualifications: Strong organisational skills and experience with property management software.
- Other info: Dynamic role with potential for career advancement in facilities management.
The predicted salary is between 36000 - 60000 £ per year.
Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements.
Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritization.
Monitor and update PPM schedules as needed due to changing conditions or equipment updates.
Utilize relevant in-house property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation.
Generate reports on PPM compliance, overdue tasks, and maintenance trends.
Ensure accurate data entry and system integrity.
Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues.
Coordinate with the facilities team to ensure timely access to equipment for maintenance activities.
Monitor compliance with regulatory requirements and industry standards related to building maintenance.
Ensure all necessary documentation is maintained and readily available for audits.
Track and analyze maintenance costs associated with PPM activities to identify potential cost-saving opportunities.
Monitor budgets and ensure adherence to allocated funds.
CAFM Administrator in City of London employer: Invictus Group
Contact Detail:
Invictus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CAFM Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on a job opening.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their PPM processes. We recommend practising common interview questions and having examples ready that showcase your skills in scheduling and compliance.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other applicants.
We think you need these skills to ace CAFM Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with PPM schedules and property management software. We want to see how your skills match the job description, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the CAFM Administrator role. Mention your ability to liaise with various stakeholders and how you ensure compliance with industry standards.
Be Detail-Oriented: Since this role involves maintaining detailed schedules and documentation, make sure your application reflects your attention to detail. Double-check for any typos or errors before hitting send – we love a polished application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Invictus Group
✨Know Your PPM Inside Out
Make sure you understand the principles of Planned Preventative Maintenance (PPM) and how it applies to the role. Familiarise yourself with common industry standards and regulations, as well as the software tools typically used for managing PPM schedules.
✨Showcase Your Communication Skills
Since liaising with various stakeholders is key, prepare examples of how you've effectively communicated with technicians, clients, or contractors in the past. Highlight your ability to convey complex information clearly and concisely.
✨Be Ready to Discuss Data Management
Expect questions about data entry and system integrity. Brush up on your experience with property management software and be prepared to discuss how you ensure accuracy and compliance in your data management practices.
✨Demonstrate Your Problem-Solving Skills
Think of scenarios where you've had to adapt schedules or resolve conflicts in maintenance tasks. Be ready to share specific examples that showcase your ability to prioritise and manage changing conditions effectively.
