Finance & Administration Assistant - Full-time/Part-time in Glasgow

Invicta Public Affairs is looking to appoint a Finance & Administration Assistant to assist with the financial administration of the business and office management, and to provide administrative support to the Company Directors and Associate Director. Hours : 20 hours/week (4 hours/day x 5 days/week). Please indicate your preferred working pattern, based on our standard office hours: 09:00 - 17:30 Monday to Thursday Salary : The full-time salary equivalent will be circa £35,000.00 (depending on experience), paid on a pro-rata basis for the agreed working hours. Location : This role will be based within our Glasgow office at 87 West Regent Street. FINANCE RESPONSIBILITIES Assisting with the financial administration of the main company as well as the sister company. Reconciling bank statements. Processing staff expense claims and credit card reconciliations, ensuring that VAT is reclaimed where appropriate. Issuing sales invoices to our clients for the services that we have provided, ensuring that they are in line with the service and billing agreements in place for each client. Carrying out credit control, chasing outstanding payments and resolving issues. Maintaining accurate financial records and filing documents ADMINISTRATION RESPONSIBILITIES Organising the travel arrangements for the team. Assisting the Client Team with Event & Exhibition organisation, including venue hire, booking conference passes and hotel accommodation for staff and our clients. Office management including: the Health & Safety requirements of the office, ordering office supplies and organising office repairs/maintenance. Organising and maintaining office systems. Handling inquiries via phone, responding to emails and interfacing with clients. Confidential administration work as required by the Managing Director. Desirable: experience using Xero Accountancy software. Educated/certified with relevant accounting qualifications. Advanced IT & Excel skills.