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- Tasks: Provide administrative support, handle enquiries, and manage records in a dynamic environment.
- Company: Join a supportive public sector organisation making a difference in the community.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work culture.
- Why this job: Be the first point of contact and help others while building your career.
- Qualifications: Strong communication skills and a proactive attitude are essential.
- Other info: Opportunities for growth and learning in a fast-paced setting.
The predicted salary is between 24000 - 30000 £ per year.
This post will include providing confidential administrative support; dealing with enquiries from a range of agencies; processing referrals, arranging initial assessments, and leading recruitment for courses for youths; preparing papers for meetings and training; tasks, materials and financial record keeping; data entry; stock control and ordering; arranging repairs and servicing for building; raising purchase orders, processing invoices and managing petty cash.
Giving visitors and clients a warm, professional welcome. Handling incoming calls and enquiries with confidence and care. Supporting the team with day-to-day admin tasks to keep things running smoothly. Keeping records and files organised and up to date. Helping to schedule meetings and appointments. Juggling tasks in a fast-paced environment with a calm, can-do attitude.
In this varied and hands-on role, you will support the finance function across a wide range of responsibilities: Act as the first point of contact for housing-related enquiries via phone, email, and in person. Handle difficult calls and sensitive situations with tact, patience, and professionalism. Support tenants with housing applications, tenancy issues, and general advice. Maintain accurate records and update housing systems. Liaise with internal teams and external agencies to resolve issues efficiently. Promote a positive and supportive environment for all service users.
Venesky-Brown’s client, a public sector organisation in Livingston, is currently looking to recruit a Community Work Order Supervisor for an initial 3 month contract with potential to extend.
We are looking for a Commercial Administrator with experience in Energy, Housing or Social for our Livingston office. Your core duties will involve coordinating and delivering projects related to areas such as Aids and Adaptations (Scheme of Assistance), Major Refurbishments, Planned Programmes, Compliance Works, and Home Energy Efficiency Programmes (e.g., HEEPS:ABS, ECO).
Business Administration Assistant in Livingston employer: Investinwestlothian
Contact Detail:
Investinwestlothian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administration Assistant in Livingston
✨Tip Number 1
Get your networking game on! Reach out to friends, family, and former colleagues. Let them know you're on the hunt for a Business Administration Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with a mate or in front of the mirror. Focus on how you’d handle those tricky questions about managing enquiries or juggling tasks in a fast-paced environment.
✨Tip Number 3
Dress to impress! First impressions matter, so make sure you look the part when you walk into that interview. A smart outfit shows you mean business and are ready to take on the responsibilities of the role.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the position. And remember, apply through our website for the best chance!
We think you need these skills to ace Business Administration Assistant in Livingston
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Business Administration Assistant role. Highlight relevant experience and skills that match the job description, like your ability to handle enquiries and manage records.
Showcase Your Organisational Skills: Since this role involves a lot of admin tasks, emphasise your organisational skills. Mention any tools or methods you use to keep things tidy and efficient, as this will show us you're ready to keep everything running smoothly.
Be Professional Yet Approachable: When writing your application, strike a balance between professionalism and friendliness. We want to see that you can handle sensitive situations with tact while also being warm and welcoming to clients and visitors.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Investinwestlothian
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administration Assistant. Familiarise yourself with tasks like data entry, managing petty cash, and handling enquiries. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Scenarios
Think about how you would handle specific situations, such as dealing with difficult calls or juggling multiple tasks. Prepare examples from your past experiences that demonstrate your problem-solving skills and ability to stay calm under pressure. This will showcase your suitability for a fast-paced environment.
✨Showcase Your Organisational Skills
Since this role involves keeping records and files organised, be ready to discuss your organisational strategies. Bring up any tools or methods you use to stay on top of tasks, like digital calendars or project management software. This will highlight your proactive approach to administration.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in the role. This shows that you’re engaged and eager to contribute positively to the organisation.