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- Tasks: Support the CEO with calendar management, travel arrangements, and office operations.
- Company: Join a leading Global Tech business that values innovation and efficiency.
- Benefits: Competitive salary up to £65,000 and a dynamic work environment in London.
- Why this job: Be at the heart of a fast-paced company, driving operational success and supporting leadership.
- Qualifications: 10+ years as an Executive Assistant, ideally in tech; strong communication and multitasking skills required.
- Other info: Office-based role, 5 days a week, perfect for proactive and adaptable individuals.
The predicted salary is between 52000 - 78000 £ per year.
Executive Assistant & Office Manager
Up to £65,000
5 days a week in the office
London
I have partnered with a Global Tech business in supporting them with the recruitment of an Executive Assistant & Office Manager who plays a pivotal role ensuring high level administrative support to the CEO while ensuring seamless office operations in a fast-paced and diverse company. This dual role requires exceptional organisational, communication, and multitasking. Due to the nature of the role you will be required to be office based 5 days a week. Please email your CV to
You will be Proactive, tech-savvy, a self-starter and adaptable, with excellent problem-solving skills and has the ability to manage multiple priorities in a fast-growing company. This role is crucial to fostering a positive work environment, driving operational efficiency, and enabling leadership to focus on strategic initiatives.
Key Responsibilities will include:
- Manage and optimise the CEO’s calendar, prioritising meetings, travel, and strategic initiatives.
- Prepare reports, presentations, and briefing materials for executive meetings.
- Act as the primary point of contact between the CEO and internal teams, clients, and other
- stakeholders.
- Attend key meetings, take notes, track action items, and ensure follow-ups are completed.
- Coordinate and manage international travel arrangements for UK staff, including booking flights
- and hotels.
- Assist with expense reporting and financial documentation.
- Handle confidential and sensitive information with the highest level of professionalism.
- Assist in drafting internal and external communications on behalf of the CEO.
- Administer daily office operations, ensuring a smooth and productive work environment.
- Manage relationships with vendors, IT support, and building facilities teams.
- Ensure the office is well-stocked with necessary supplies, equipment, and amenities.
- Plan and execute company-wide meetings, team events, and employee engagement initiatives.
- Implement office policies, procedures, and best practices to optimise efficiency.
- Responsible for overseeing all office health and safety matters, including conducting risk
- assessments, managing office equipment safety, and ensuring electrical compliance.
Candidate Specification:
- 10+ years of experience as an Executive Assistant to a CEO or C-level executive, ideally in a
- software or tech company.
- Strong knowledge of office operations and administrative best practices.
- Proficiency in Microsoft Office Suite, Slack, or other collaboration tools.
- Experience coordinating with IT teams for office tech setups and system access.
- Excellent communication, problem-solving, and multitasking skills.
- Ability to work independently, anticipate needs, and adapt to a fast-paced, high-growth environment.
EA to CEO employer: Investigo
Contact Detail:
Investigo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to CEO
✨Tip Number 1
Make sure to highlight your experience in managing calendars and scheduling for high-level executives. This role requires you to prioritize effectively, so be ready to discuss specific examples of how you've successfully managed competing priorities in the past.
✨Tip Number 2
Demonstrate your tech-savviness by being familiar with the tools mentioned in the job description, like Microsoft Office Suite and Slack. If you have experience with other collaboration tools, be prepared to share how they helped improve communication and efficiency in your previous roles.
✨Tip Number 3
Since this position involves handling confidential information, be ready to discuss your approach to maintaining professionalism and discretion. Share any relevant experiences where you successfully managed sensitive information or situations.
✨Tip Number 4
Showcase your problem-solving skills by preparing examples of challenges you've faced in previous roles and how you overcame them. This will demonstrate your ability to adapt and thrive in a fast-paced environment, which is crucial for this position.
We think you need these skills to ace EA to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any roles supporting C-level executives. Emphasize your organizational skills, problem-solving abilities, and proficiency with tools like Microsoft Office Suite and Slack.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and adaptability. Mention specific examples of how you've managed multiple priorities in fast-paced environments and how you can contribute to the CEO's efficiency.
Highlight Relevant Experience: In your application, focus on your 10+ years of experience in similar roles, particularly in tech or software companies. Detail your familiarity with office operations and administrative best practices.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples of how you've effectively communicated with internal teams and external stakeholders. This could include drafting communications or managing relationships with vendors.
How to prepare for a job interview at Investigo
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage the CEO's calendar and prioritize tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized schedules, managed multiple priorities, and ensured smooth operations in previous roles.
✨Demonstrate Tech Savviness
Since the role requires proficiency in tools like Microsoft Office Suite and Slack, make sure to highlight your experience with these platforms. You could even mention any tech-related projects you've handled, showcasing your adaptability and problem-solving skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, such as managing conflicting priorities or dealing with sensitive information. Think of scenarios from your past experiences where you successfully navigated challenges and be ready to share those stories.
✨Emphasize Communication Skills
As the primary point of contact for the CEO, strong communication is key. Prepare to discuss how you've effectively communicated with various stakeholders in the past, whether through drafting communications or facilitating meetings, to demonstrate your capability in this area.
