Plant Hire Administrator

Managing email outboxes and processing any requests

Raising customer invoices/credit notes

Liaising with customers around payments and processing these on the internal CRM system

Maintain all machine information in the system and excel for reporting purposes

Adding new machines and assets to the system, ensuring correct documentation

Quarantining assets for resale

Monitor all fleet sales- new machines are added and sold machines removed

Sending out important documents to customers

Adding/removing machines from the insurance portal

Assisting with stock takes and audits

Managing the orders mailbox

Raising Purchase orders on request and Goods receipting these once received

Managing the relevant invoice in processes

Managing the fuel cards

Managing the various toll accountants to ensure they are kept up to date with the Vehicle Fleet

Managing the Finance mailbox

Processing Daily Bank Payments

Bank reconciliations

Employee expenses

Credit cards

Assisting with providing samples for the year-end audit

Processing monthly payroll adjustments

Generating and reviewing the monthly payroll

Dealing with HMRC for PAYE and processing the monthly payment

Ensuring pension contributions are submitted and paid into the scheme

Pension Declarations

Higher education at either A-Level or Degree Level, preferably within a financial or business context

Excellent verbal and written communication skills

Advanced Excel skills

Excellent level of accuracy and attention to detail

Ability to work as part of a wide and dynamic team

Confident and professional