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- Tasks: Support facilities management, health and safety, and business continuity across multiple locations.
- Company: Public sector organisation committed to a safe and efficient working environment.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Make a real difference in workplace safety and efficiency while developing your skills.
- Qualifications: Experience in facilities management and budget handling is essential.
- Other info: Join a supportive team with a focus on collaboration and innovation.
The predicted salary is between 36000 - 60000 £ per year.
Our client a public sector organisation are looking for a Facilities Officer to join on a permanent bases. The purpose of the role is to work within the Facilities and Accommodation function, providing technical support across a broad range of activities including health and safety obligations, facilities management, environmental management and the administration of business continuity arrangements. To deliver effective, flexible and consistent support services for Facilities, Information Management and ICT with particular focus on budget management. The organisation are tenants across 4 locations which you can be located in, which include London, Belfast, Cardiff and Edinburgh and this is a hybrid role.
Key Responsibilities include;
Accommodation and health & safety
- To ensure the office accommodation complies with the relevant workplace regulations and is conducive to safe working.
- Arrange annual health and safety audits of all the offices in order to ascertain whether its health and safety arrangements are compliant with legislation and best practice.
- Attend and represent them at landlord/tenant meetings and to work with building managers to ensure the security and appropriate management of all the office space and property.
Business Continuity Planning/Disaster Recovery arrangements
- To ensure that the BCP documentation is up-to-date and (in conjunction with the Data Manager and Sharepoint Officer) that relevant members of staff have appropriate access.
- To ensure that business impact analysis documents are completed and provide a realistic assessment of requirements.
Facilities management
- To ensure a high standard of facilities management service to the organisation. This includes space planning, and the provision of office equipment, utilities, furniture, stationery and supplies.
- To liaise and oversee the performance of contractors and other suppliers pertaining to the facilities management of the premises.
- To ensure that the assets and property are appropriately recorded and tracked.
Budget management
- To obtain quotations for Facilities activities and raise purchase orders and goods receipts, chasing and checking invoices for Facilities and ICT where necessary.
- To process expense claims as appropriate.
Key Skills
- Experience of providing facilities and accommodation support
- Come from a Facilities Management background
- Experience of delivering training including site induction tour
- Experience of managing and maintaining complex budgets including processing financial transactions
If this sounds like you and you are looking for an organisation that values you and the work you do, apply now.
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Facilities Officer employer: Investigo Limited
Contact Detail:
Investigo Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their values, recent projects, and challenges they face in facilities management. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to health and safety, budget management, and facilities support. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates. So, get your application in and let’s get you that Facilities Officer role!
We think you need these skills to ace Facilities Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities management and any relevant health and safety qualifications. We want to see how your background aligns with the key responsibilities mentioned in the job description.
Showcase Your Skills: In your cover letter, emphasise your skills in budget management and your experience with business continuity planning. We love seeing specific examples of how you've successfully managed projects or improved processes in previous roles.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate clarity!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Investigo Limited
✨Know Your Regulations
Familiarise yourself with workplace regulations and health and safety standards relevant to the role. Being able to discuss specific legislation during your interview will show that you’re not just knowledgeable but also proactive about compliance.
✨Showcase Your Budget Management Skills
Prepare examples of how you've successfully managed budgets in previous roles. Be ready to discuss your approach to obtaining quotations, processing invoices, and ensuring financial accuracy, as this is a key part of the Facilities Officer role.
✨Demonstrate Your Facilities Management Experience
Think of specific instances where you've improved facilities management processes or resolved issues. Highlight your experience with contractors and suppliers, as well as any training you've delivered, to illustrate your hands-on expertise.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, such as a health and safety audit or a business continuity plan update. Practising these scenarios can help you articulate your thought process and problem-solving skills effectively.
