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- Tasks: Support facilities management and ensure health and safety compliance across multiple locations.
- Company: Public sector organisation with a commitment to safety and sustainability.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Make a difference in workplace safety and contribute to a sustainable environment.
- Qualifications: Experience in facilities management and knowledge of health and safety regulations.
- Other info: Work from various locations including London, Belfast, Cardiff, and Edinburgh.
The predicted salary is between 36000 - 60000 £ per year.
Our client a public sector organisation are looking for a Facilities Officer to join on a permanent bases. The purpose of the role is to work within the Facilities and Accommodation function, providing technical support across a broad range of activities including health and safety obligations, facilities management, environmental management and the administration of business continuity arrangements. To deliver effective, flexible and consistent support services for Facilities, Information Management and ICT with particular focus on budget management. The organisation are tenants across 4 locations which you can be located in, which include London, Belfast, Cardiff and Edinburgh and this is a hybrid role.
Key Responsibilities include;
Accommodation and health & safety
- To ensure the office accommodation complies with the relevant workplace regulations and is conducive to safe working.
- Arrange annual health and safety audits of all the offices in order to ascertain whether its health and safety arrangements are compliant with legislation and best practice.
- Attend and represent them at landlord/tenant meetings and to work with building managers to ensure the security and appropriate management of all the office space and property.
Business Continuity Planning/Disaster Recovery arrangements
- To ensure that the BCP documentation is up-to-date and (in conjunction with the Data Manager and Sharepoint Officer) that relevant members of staff have appropriate access.
- To ensure that business impact analysis documents are completed and provide a realistic assessment of requirements.
Facilities management
- To ensure a high standard of facilities management service to the organisation. This includes space planning, and the provision of office equipment, utilities, furniture, stationery and supplies.
- To liaise and oversee the performance of contractors and other suppliers pertaining to the facilities management of the premises.
- To ensure that the assets and property are appropriately recorded and tracked.
Budget management
- To obtain quotations for Facilities activities and raise purchase orders and goods receipts, chasing and checking invoices for Facilities and ICT where necessary.
- To process expense claims as appropriate.
Key Skills
- Experience of providing facilities and accommodation support
- Come from a Facilities Management background
- Experience of delivering training including site induction tour
- Experience of managing and maintaining complex budgets including processing financial transactions
If this sounds like you and you are looking for an organisation that values you and the work you do, apply now.
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Facilities Officer employer: Investigo Change Solutions
Contact Detail:
Investigo Change Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Officer
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation's values and recent projects. This shows you're genuinely interested and helps you tailor your answers to what they care about most.
✨Tip Number 3
Practice common interview questions related to health and safety, facilities management, and business continuity. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and you’re considered for the role. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Facilities Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Officer role. Highlight your experience in health and safety, facilities management, and any relevant technical support you've provided. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Be sure to mention your understanding of business continuity and budget management, as these are key aspects of the job.
Showcase Relevant Experience: When filling out your application, don’t forget to showcase any previous roles or projects that relate to facilities management or health and safety. We love seeing real examples of how you've made a difference in past positions!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Investigo Change Solutions
✨Know Your Health and Safety Regulations
Familiarise yourself with the latest health and safety regulations relevant to facilities management. Be prepared to discuss how you would ensure compliance in the workplace and share examples of past experiences where you've successfully managed health and safety audits.
✨Showcase Your Facilities Management Skills
Highlight your experience in facilities management during the interview. Bring specific examples of how you've handled budget management, environmental management, or any challenges you've faced in previous roles. This will demonstrate your capability to deliver effective support services.
✨Understand Business Continuity Planning
Brush up on business continuity planning and disaster recovery arrangements. Be ready to explain how you would approach creating and maintaining BCP documentation, and share any relevant experiences that showcase your strategic thinking in this area.
✨Be Ready for Hybrid Work Discussions
Since this role is hybrid, think about how you can effectively manage your time and responsibilities across different locations. Prepare to discuss your strategies for staying organised and maintaining communication with team members, regardless of where you're working from.
