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For Companies At a Glance
- Tasks: Support executives, manage office operations, and enhance team culture through events.
- Company: Join InvestEngine, a modern investment platform with a passionate team.
- Benefits: Impactful work from day one, growth opportunities, and a supportive team environment.
- Why this job: Be the backbone of our London office and drive operational excellence.
- Qualifications: 2-3 years in an Executive Assistant or operations role, strong judgement, and detail-oriented.
- Other info: Fast-paced, collaborative culture with room for personal and professional growth.
The predicted salary is between 40000 - 50000 ÂŁ per year.
About InvestEngine
InvestEngine is everything the modern investor should need. Unbeatable value, market‑leading automation, and built for easy, long‑term investing. We’ve built a strong foundation, have over £2 billion invested, award‑winning service, and a passionate team, now we’re ready to scale.
About the Role
This role is the operational backbone of our London office. You will support the executive team, ensure governance is done right, and keep the office running at a high standard. Your work enables senior leaders to focus on strategy while you ensure the engine underneath runs without friction.
What You’ll Do
- Executive support and governance: Supporting the board and committees with preparing meeting materials and capturing decisions with precise, compliant minutes, ensuring all actions are logged and tracked (RAID, Asana or similar), as well as followed up on. Maintain confidentiality and governance discipline in line with regulated documentation standards.
- Office Operations: Oversee the daily running of the London office so everything works as expected: access, equipment, supplies, cleanliness and workspace set‑up. Manage service providers (cleaning, maintenance, deliveries, furniture, supplies) and landlord communication, anticipating and resolving issues timely.
- Onboarding And People Support: Ensure a smooth, predictable onboarding rhythm, coordinating with People, IT and hiring managers to make sure the workspaces and equipment are for new starters to feel welcome.
- Events And Culture: Plan and arrange various events, team activities and on‑site sessions that strengthen team connection. Manage logistics, budgets and travel arrangements with sharp attention to detail and a focus on experience.
What We’re Looking For
- 2-3 years experience in an Executive Assistant or operations role in a fast‑paced regulated environment.
- Strong judgement: you know what needs attention now, what can wait, and what must be escalated.
- Confident with language: you can capture complex conversations cleanly and draft clear, concise written outputs.
- Reliable with detail, confidentiality and follow‑through.
- Skilled with tools such as Asana, Jira or similar.
- Collaborative and direct, keeping communication crisp and unblock others quickly.
- High initiative: you notice gaps, address issues early and keep momentum high.
How We Work
We’re a lean, fast‑moving team that values clarity, ownership, and transparency. You’ll have the freedom to experiment, the responsibility to follow through, and the backing of a team that values clear thinking and open dialogue. We believe in solving problems at the root, not just treating the symptoms.
What We Offer
- Impact from day one: You’ll take on meaningful work from the start, tackling real challenges that drive the stability, efficiency, and growth of our business.
- Room to grow: As we scale, you’ll have opportunities to expand your responsibilities, influence how we work, and help shape our long‑term direction.
- Transparent and open culture: We share decisions openly, keep communication channels clear, and encourage collaboration across every part of the business.
- Supportive, high‑calibre team: Work alongside talented professionals who are experts in their fields — smart, driven, and generous with their knowledge.
Please note, this is not a remote role!
Our Hiring Process
- Introductory call with our Talent team
- Gamified cognitive assessment to understand how you think and problem‑solve
- Competency interview focused on your experience supporting senior leaders, producing board or committee minutes and managing governance tasks
- Senior leadership interview to explore alignment with our culture, values, and strategic direction
Workplace Manager employer: InvestEngine
Contact Detail:
InvestEngine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Get to know the company inside out! Research InvestEngine's values, culture, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for the competency interview by thinking of specific examples from your past roles that demonstrate your skills in governance, executive support, and office operations. We want to hear your stories!
✨Tip Number 3
Don’t underestimate the power of networking! Reach out to current or former employees on LinkedIn to gain insights about the company culture and the role. They might even share tips that could give you an edge in the hiring process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you’re proactive and serious about joining our team at InvestEngine.
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Show Your Experience: Make sure to highlight your 2-3 years of experience in an Executive Assistant or operations role. We want to see how you've navigated fast-paced environments and handled governance tasks, so don’t hold back on those details!
Be Clear and Concise: When drafting your application, keep it crisp and to the point. We appreciate confident language that captures complex ideas simply. Remember, clarity is key for us at InvestEngine!
Demonstrate Your Initiative: We love candidates who take the initiative! Share examples of how you've noticed gaps and addressed issues early in your previous roles. This shows us you’re proactive and ready to keep our office running smoothly.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at InvestEngine
✨Know Your Governance Stuff
Since the role involves supporting governance and capturing decisions, brush up on your knowledge of governance standards and documentation. Be ready to discuss how you've handled similar tasks in the past, and maybe even bring examples of meeting materials or minutes you've prepared.
✨Show Off Your Office Ops Skills
This position is all about keeping the office running smoothly. Think about specific instances where you've managed office operations or resolved issues with service providers. Highlight your experience with tools like Asana or Jira, as they’ll want to know you can keep everything organised and efficient.
✨Demonstrate Your People Skills
Onboarding and people support are key parts of this role. Prepare to talk about how you've facilitated smooth onboarding processes in the past. Share any creative ideas you have for team events or activities that foster connection, as this shows you understand the importance of culture.
✨Be Ready for Problem-Solving Questions
Given the fast-paced environment, expect questions that assess your judgement and initiative. Think of examples where you identified gaps or issues early and took action. This will demonstrate your proactive approach and ability to keep momentum high in a busy setting.