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- Tasks: Support the executive team and ensure smooth office operations in a fast-paced environment.
- Company: Join InvestEngine, a modern investment platform with a passionate team.
- Benefits: Impactful work from day one, growth opportunities, and a supportive team culture.
- Why this job: Be the backbone of our London office and help shape our future.
- Qualifications: 2-3 years in an Executive Assistant role with strong judgement and communication skills.
- Other info: Not a remote role; thrive in a dynamic, collaborative environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Join to apply for the Executive Assistant / Office Manager role at InvestEngine.
About InvestEngine
InvestEngine is everything the modern investor should need. Unbeatable value, market‑leading automation, and built for easy, long‑term investing. We’ve built a strong foundation, have over £2 billion invested, award‑winning service, and a passionate team, now we’re ready to scale.
About The Role
This role is the operational backbone of our London office. You will support the executive team, ensure governance is done right, and keep the office running at a high standard. Your work enables senior leaders to focus on strategy while you ensure the engine underneath runs without friction.
What You’ll Do
- Support the board and committees with preparing meeting materials and capturing decisions with precise, compliant minutes, ensuring all actions are logged and tracked (RAID, Asana or similar), and followed up on.
- Maintain confidentiality and governance discipline in line with regulated documentation standards.
- Oversee the daily running of the London office so everything works as expected: access, equipment, supplies, cleanliness and workspace set‑up.
- Manage service providers (cleaning, maintenance, deliveries, furniture, supplies) and landlord communication, anticipating and resolving issues timely.
- Ensure a smooth, predictable onboarding rhythm, coordinating with People, IT and hiring managers to make sure the workspaces and equipment are ready for new starters to feel welcome.
- Plan and arrange various events, team activities and on‑site sessions that strengthen team connection.
- Manage logistics, budgets and travel arrangements with sharp attention to detail and a focus on experience.
What We’re Looking For
- 2–3 years experience in an Executive Assistant or operations role in a fast‑paced regulated environment.
- Strong judgement: you know what needs attention now, what can wait, and what must be escalated.
- Confident with language: you can capture complex conversations cleanly and draft clear, concise written outputs.
- Reliable with detail, confidentiality and follow‑through.
- Skilled with tools such as Asana, Jira or similar.
- Collaborative and direct, keeping communication crisp and unblocking others quickly.
- High initiative: you notice gaps, address issues early and keep momentum high.
How We Work
We’re a lean, fast‑moving team that values clarity, ownership, and transparency. You’ll have the freedom to experiment, the responsibility to follow through, and the backing of a team that values clear thinking and open dialogue. We believe in solving problems at the root, not just treating the symptoms.
What We Offer
- Impact from day one: you’ll take on meaningful work from the start, tackling real challenges that drive the stability, efficiency, and growth of our business.
- Room to grow: as we scale, you’ll have opportunities to expand your responsibilities, influence how we work, and help shape our long‑term direction.
- Transparent and open culture: we share decisions openly, keep communication channels clear, and encourage collaboration across every part of the business.
- Supportive, high‑calibre team: work alongside talented professionals who are experts in their fields — smart, driven, and generous with their knowledge.
Please note, this is not a remote role!
Our Hiring Process
- Introductory call with our Talent team.
- Gamified cognitive assessment to understand how you think and problem‑solve.
- Competency interview focused on your experience supporting senior leaders, producing board or committee minutes and managing governance tasks.
- Senior leadership interview to explore alignment with our culture, values, and strategic direction.
Executive Assistant / Office Manager employer: InvestEngine
Contact Detail:
InvestEngine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Get to know the company inside out! Research InvestEngine's values, mission, and recent news. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to executive support and governance. Role-play with a friend or use our resources to get comfortable articulating your experience and skills.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences at InvestEngine and any tips they might have for your application process. It’s all about making those connections!
✨Tip Number 4
Don’t forget to follow up! After your interviews, send a thank-you email to express your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant / Office Manager role. Highlight relevant experience, especially in fast-paced environments, and showcase your skills in managing governance tasks and supporting senior leaders.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for InvestEngine. Mention specific experiences that demonstrate your judgement, attention to detail, and ability to keep things running smoothly.
Showcase Your Communication Skills: Since clear communication is key for this role, make sure your written application reflects that. Use concise language and structure your thoughts logically. This will show us you can capture complex conversations and draft clear outputs.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It helps us keep track of your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at InvestEngine
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant / Office Manager role. Familiarise yourself with the key responsibilities mentioned in the job description, such as preparing meeting materials and managing service providers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role is all about keeping things running smoothly, be ready to discuss your organisational strategies. Prepare examples of how you've managed logistics, budgets, or travel arrangements in the past. Highlight your attention to detail and how you ensure everything is in place for a seamless operation.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, clear communication is key. Be prepared to showcase your ability to capture complex conversations and draft concise written outputs. You might even want to bring a sample of meeting minutes or reports you've created to illustrate your skills during the interview.
✨Emphasise Your Initiative and Problem-Solving Abilities
InvestEngine values high initiative and problem-solving skills. Think of specific instances where you've noticed gaps or addressed issues proactively. Share these stories during your interview to illustrate how you can contribute to the team's success and keep momentum high in a fast-paced environment.
