Team Admin Assistant - Global Equities

This job is with Invesco, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. As one of the world's leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.

We have an outstanding benefits package which includes:

• Company-provided healthcare
• A competitive annual leave allowance
• Flexible working options, including hybrid working arrangements
• Generous pension provisions
• Income protection
• Health and wellness benefits
• Volunteering days
• Enhanced parental leave
• Life insurance

Your role: To provide efficient and effective administrative support to the Global Equities Investment team.

Key Responsibilities:

• Provide support to the investment team with all aspects relating to the arranging of meetings and events for the team including preparation of travel itineraries and arranging accommodation; organisation of meeting rooms, participants, facilities, refreshments; efficient and timely production and circulation of agendas and minutes.
• Greet and deal with visitors courteously and efficiently.
• Support the investment team with administrative requirements, including collating, preparing and circulating documents, minutes of meetings, presentations and spreadsheets to support the investment process accurately, promptly and in line with company guidelines.
• Potential for diary management of specific team members, providing first line response to queries as far as is possible, or directing responses to other members of the team.
• Manage electronic expense claims, dataroma reports and purchase orders for the team and other day to day administrative tasks including maintenance of Verity, biographies/photos, facilities and office supplies.
• Maintain quarterly gifts and benefits returns for the team, and support the admin of CPD activity as required, in line with Compliance requirements.
• Provide ad hoc support for wider Henley Investment team initiatives as required.

What you can bring:

• Previous relevant secretarial experience ideally within the investment management / financial services industry.
• Proficient in the use of PC software including Word, Excel, PowerPoint, Outlook, and any other packages as required.
• Self-motivated, highly organised with good attention to detail.
• Excellent written and oral communication skills.
• Confident in dealing with people at all levels.
• Ability to handle sensitive information, display tact and diplomacy and maintain confidentiality.
• Pragmatic, works well as part of a team.
• Flexible and able to respond effectively to variations in workload.
• Ability to remain calm under pressure.

This role is available on either a full-time or part-time basis. The specific working pattern can be discussed during the recruitment process.

Disability Confident Scheme: Applicants who opt in to the Disability Confident Scheme and meet the criteria for the role will be offered an interview. We are committed to providing an inclusive recruitment process for all candidates who make an application.

If this sounds like you, we'd love to hear from you! We want all of our candidates to shine during the application and selection process, so if you need any adjustments to be made, please send an e-mail to emea-talentacquisition@invesco.com.

We promote a working environment that welcomes everyone and creates inclusive teams, celebrates difference and encourages everyone to be themselves at work.

Our commitment to the community and environmental, social and governance investing: We partner with charitable organisations globally to make an impact in the communities where we live and work. Our people are encouraged to support the charities they feel most passionate about. We are also committed to environmental, social and governance (ESG) investing.

Recruitment Agencies: Invesco has an in-house recruitment team, which focuses on sourcing great candidates directly. Invesco will not accept unsolicited resumes from agency or search firm recruiters.