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- Tasks: Support senior leadership with admin tasks in a dynamic sales environment.
- Company: Invesco is a leading global asset manager focused on helping investors achieve their financial goals.
- Benefits: Enjoy flexible working, healthcare, generous leave, and wellness perks.
- Why this job: Join a socially responsible company where you can make a difference every day!
- Qualifications: Experience in executive support, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Part-time role with a collaborative team; ideal for students seeking real-world experience.
Join to apply for the PA UK Distribution – Part Time role at Invesco EMEA
Join to apply for the PA UK Distribution – Part Time role at Invesco EMEA
As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.
If you\’re looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!
Job Description
We have an outstanding benefits package which includes:
- Company-provided healthcare
- A competitive annual leave allowance
- Flexible working options, including hybrid working arrangements
- Generous pension provisions
- Income protection
- Health and wellness benefits
- Volunteering days
- Enhanced parental leave
- Life insurance
Your Role:
We are seeking a highly skilled and proactive Executive Assistant to support senior leadership in a fast-paced, sales environment. The ideal candidate will have proven experience in an executive support role, with the ability to handle sensitive and confidential information with the utmost discretion. This role requires exceptional organisational skills, adaptability, and a forward-thinking approach to anticipate needs and streamline operations. This role is part time and will have shared responsibility with 2 other assistants. It would require working as a team to ensure seamless coverage of the sales leaders. The core days will be Wednesday, Thursday & Friday.
What we are looking for:
- Provide administrative and PA support for the UK Distribution leadership team including: management of emails, diary management, meeting arrangements, travel (organising and booking), expenses, purchase orders, internal team events and activities in a timely manner
- Help manage and maintain Salesforce records including company and contact details, mailing lists etc.
- Co-ordinate client visits for sales teams by organising meetings, tickets and information packs including travel itinerary, company information, maps etc. and ensuring company visit spread sheet is kept up-to-date
- Assist with organising UK events – working with the Events Team to produce invitations, managing guests lists, coordinating invitations and follow-ups and attending events as required
- Project manage corporate entertainment throughout the year from inception to completion and maintain all records including costs, attendance, invitees etc., acting as the Institutional interface with attendees
- Help arrange internal team meetings, room bookings, catering etc.
- Manage and submit expenses in a timely manner
What you can bring:
- Proven experience of providing EA support, ideally in a financial institution
- Events experience ideal
- Powerpoint, Excel, Outlook experience
- Experience booking travel, managing expenses (Concur knowledge ideal but not essential)
- Attention to detail and proven track record of managing multiple stakeholders
- Thrives in a high paced and pressurized environment
- Ability to work independently and take initiative and be proactive
- Flexibility to work and ensuring adequate coverage at all times
- Ability to be diplomatic and discreet
Disability Confident Scheme
Applicants who opt in to the Disability Confident Scheme and meet the ‘minimum criteria’ for the role will be offered an interview. We are committed to providing an inclusive recruitment process for all candidates who make an application. By opting-in to this scheme, applicants will be disclosing that they have a disability solely for the purpose of the Disability Confident Scheme.
The Disability Confident Scheme only guarantees an interview – it does not automatically mean that applicants interviewed will gain employment with Invesco at that time.
To apply through the Disability Confident Scheme, you’ll need to firstly ensure you have applied for the role via our external careers page. Following this, you’ll need to email us at emea-talentacquisition@invesco.com confirming your wish to opt-in, alongside your contact details and the title of the role you wish to apply for.
Full Time / Part Time
Part time
Worker Type
Employee
Job Exempt (Yes / No)
No
Workplace Model
At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.
If this sounds like you, we’d love to hear from you! We want all of our candidates to shine during the application and selection process, so if you need any adjustments to be made, please send an e-mail to emea-talentacquisition@invesco.com. Please include your name, the job you are interested in, and the type of adjustment you need (for example; breaks during your interview, remote interviews, additional time for assessments or other required adjustments)
We promote a working environment that welcomes everyone and creates inclusive teams, celebrates difference and encourages everyone to be themselves at work.
Our commitment to the community and environmental, social and governance investing:
We partner with charitable organisations globally to make an impact in the communities where we live and work. Our people are encouraged to support the charities they feel most passionate about. We are also committed to environmental, social and governance (ESG) investing. We serve our clients in this space as a trusted partner both on specific responsible investment product strategies as well as part of our commitment to deliver a superior investment experience.
Recruitment Agencies:
Invesco has an in-house recruitment team, which focuses on sourcing great candidates directly. Invesco will not accept unsolicited resumes from agency or search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired. When we do use agencies, we have a PSL in place, so please do not contact hiring managers directly.
Regulatory:
This position may fall in-scope of one or multiple regimes/directives.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Part-time
Job function
-
Job function
Administrative
-
Industries
Investment Management and Financial Services
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PA UK Distribution - Part Time employer: Invesco EMEA
Contact Detail:
Invesco EMEA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA UK Distribution - Part Time
✨Tip Number 1
Familiarise yourself with Invesco's values and mission. Understanding their commitment to helping investors achieve financial objectives will allow you to align your responses during interviews, showcasing how your skills can contribute to their goals.
✨Tip Number 2
Highlight your experience in managing multiple stakeholders and working in a fast-paced environment. Be prepared to share specific examples of how you've successfully handled similar situations in the past, as this role requires adaptability and strong organisational skills.
✨Tip Number 3
Network with current or former employees of Invesco on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 4
Prepare for potential questions about your experience with tools like Salesforce, Concur, and Microsoft Office. Being able to discuss your proficiency with these tools will demonstrate your readiness to take on the responsibilities outlined in the job description.
We think you need these skills to ace PA UK Distribution - Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support roles, particularly in fast-paced environments. Emphasise skills like diary management, travel booking, and handling confidential information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and organisational skills. Mention specific examples of how you've successfully supported senior leadership in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency with tools like PowerPoint, Excel, and Outlook. If you have experience with Salesforce or Concur, be sure to mention it as well.
Showcase Your Flexibility: Since this role requires teamwork and flexibility, include examples of how you've adapted to changing priorities and worked collaboratively with others to achieve goals.
How to prepare for a job interview at Invesco EMEA
✨Showcase Your Organisational Skills
As a PA, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed travel arrangements, or coordinated events in previous roles.
✨Demonstrate Discretion and Diplomacy
This role involves handling sensitive information. Highlight your experience in maintaining confidentiality and your approach to dealing with high-level executives and clients diplomatically.
✨Familiarise Yourself with Salesforce
Since managing Salesforce records is part of the job, it’s beneficial to have a basic understanding of the platform. If you have experience with similar CRM systems, be sure to mention that during the interview.
✨Prepare for Team Collaboration Questions
Given that you'll be working alongside other assistants, be ready to discuss your teamwork experiences. Share examples of how you've collaborated effectively in past roles to ensure seamless operations.