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For Companies At a Glance
- Tasks: Manage day-to-day operations and support programme delivery in a dynamic environment.
- Company: Fast-growing, mission-driven organisation focused on coaching and people development.
- Benefits: Competitive salary, remote work, and high level of ownership.
- Why this job: Shape processes and improve operations while working with diverse teams.
- Qualifications: 3-5 years in operations or programme coordination with strong organisational skills.
- Other info: Collaborative, remote-first culture with opportunities for growth.
The predicted salary is between 35000 - 40000 £ per year.
Remote (UK-based preferred) £35,000 - £40,000
The Opportunity
We're working with a fast-growing, mission-driven organisation operating across coaching, mentoring, and people development solutions, supporting a range of global clients. They are looking to hire an Operations Executive to play a central role in delivering high-quality programmes and ensuring smooth day-to-day operations across multiple business areas. This is a high-ownership, fast-paced role suited to someone who enjoys variety, takes initiative, and thrives in an environment where no two days look the same.
The Role
You will sit at the heart of the business, supporting programme delivery, managing platform operations, and helping improve internal systems and processes. Responsibilities include:
- Managing day-to-day operations across digital platforms (user queries, onboarding, issue resolution)
- Coordinating and launching client programmes from handover through to delivery
- Tracking programme progress and reporting on key metrics
- Maintaining data accuracy across CRM systems (HubSpot)
- Supporting scheduling, logistics, and coordination across multiple projects
- Liaising with clients, internal teams, and external stakeholders
- Building reports and dashboards to support decision-making
- Identifying and improving operational processes and workflows
What We're Looking For
- 3-5 years' experience in an operations, programme coordination, or similar role
- Strong organisational skills with the ability to manage multiple priorities
- Excellent communication skills and confidence working with stakeholders
- Experience with CRM systems (HubSpot preferred)
- Comfortable working with data, reporting, and dashboards
- Proactive mindset with a strong sense of ownership
- Ability to thrive in a fast-paced, evolving environment
Nice to Have
- Experience in SaaS, coaching, consulting, or people-focused businesses
- Exposure to automation tools (e.g. Zapier, Make)
- Experience with BI/reporting tools
Why Apply?
- High level of ownership and autonomy
- Exposure across multiple areas of a growing business
- Opportunity to shape processes and improve operations
- Collaborative, remote-first working environment
If this sounds like something you'd be interested in, please apply or reach out directly for more information.
Operations Executive employer: Inventum Group (Formally Wells Tobias)
Contact Detail:
Inventum Group (Formally Wells Tobias) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Executive
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend virtual events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, and think about how your experience aligns with what they’re looking for. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Showcase your skills through practical examples. When discussing your experience, use specific instances where you’ve improved processes or managed projects successfully. This gives potential employers a clear picture of what you can bring to the table.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Operations Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations Executive role. Highlight your organisational skills and any experience with CRM systems like HubSpot, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about operations and how your proactive mindset can contribute to our mission-driven organisation. Keep it engaging and personal!
Showcase Your Achievements: When detailing your past roles, focus on specific achievements that demonstrate your ability to manage multiple priorities and improve processes. Numbers and metrics can really make your application stand out to us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Inventum Group (Formally Wells Tobias)
✨Know the Company Inside Out
Before your interview, take some time to research the organisation thoroughly. Understand their mission, values, and the specific programmes they offer. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Operations Executive, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple priorities or improved processes. Be ready to discuss how you can bring that same level of organisation to their team.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, make sure to listen actively and respond thoughtfully to demonstrate your ability to liaise with clients and stakeholders effectively.
✨Be Proactive and Solution-Oriented
This position requires a proactive mindset. Think of instances where you took the initiative to solve problems or improve workflows. Share these stories during your interview to highlight your ownership mentality and readiness to thrive in a fast-paced environment.