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- Tasks: Plan and coordinate exciting events that connect us with customers and showcase our brand.
- Company: Join InVentry, a market leader in visitor management solutions, recognised for rapid growth.
- Benefits: Competitive salary up to £26k, private healthcare, and career progression opportunities.
- Other info: Dynamic environment with opportunities for creativity and collaboration.
- Why this job: Be part of a fun, fast-paced team and make your mark in the marketing world.
- Qualifications: Experience in event coordination, excellent organisational skills, and a proactive attitude.
The predicted salary is between 20800 - 36400 £ per year.
InVentry is the market leader in staff, visitor, and contractor management, trusted by over 10,000 organisations. Over the years and as our team has grown, we’ve become the market leaders for sign-in and visitor management solutions.
We’ve got an exciting opportunity for an organised and proactive Events Administrator to join our buzzing Marketing Team! As part of the team that brings our brand to life, you’ll play a key role in planning, coordinating and delivering events that connect us with customers, showcase our story and support our marketing campaigns. It’s a fast-paced, fun and collaborative environment - and with the business growing quickly, there’s never been a better time to get involved, build your experience, and make your mark!
Event Booking and Coordination- Book new and existing Sign in & Exhibitor events, liaising with event managers and the sales team to evaluate event details and costs to decide on bookings.
- Negotiate favourable rates/deals with event contacts to ensure it is cost effective to attend.
- Create event campaigns/projects on CRM, raise purchase orders, complete booking forms, and generate calendar invites.
- Manage which account managers/resellers will attend events.
- Liaise with event contacts to determine specific setups for their events.
- Create lead generation forms linked to the CRM for exhibitor events.
- Send feedback forms post event to account managers and collate data for future reference.
- Liaise with the Junior Graphic Designer to develop custom event skins.
- Co‑ordinate with the Configuration team on event kit setups and the Warehouse Lead on the delivery and collection of kits.
- Send custom event invites using the Event Manager system.
- Monitor kit collections and arrange recollections as necessary.
- Manage event merchandise stock levels and co‑ordinate event stock refreshes.
- Proven experience supporting or coordinating events, ideally within a marketing or communications team.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Confident communicator, both written and verbal, with great interpersonal skills.
- Strong attention to detail and a proactive, can‑do attitude.
- Comfortable working with suppliers, venues and internal teams to ensure smooth delivery.
- Creative flair and an eye for brand consistency across event materials and experiences.
- Flexibility to occasionally travel or support events outside of standard hours.
- A competitive salary up to £26k.
- Documented 121s with progression and career conversations/planning.
- Private healthcare.
- Free on-site parking.
Employment type: Full‑time
Job function: Management and Manufacturing.
Events Administrator employer: InVentry
Contact Detail:
InVentry Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Administrator
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy to reach out to current employees at InVentry. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with someone from the team, share examples of how you've successfully coordinated events in the past. Make it clear that you can handle the fast-paced environment they thrive in.
✨Tip Number 3
Be proactive! If you see an event opportunity or have ideas for improving their current processes, don’t hesitate to mention them. This shows your enthusiasm and willingness to contribute right from the start.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the InVentry team and ready to jump into the action.
We think you need these skills to ace Events Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Administrator role. Highlight any relevant experience in event coordination or marketing, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about events and how your skills align with our needs. Keep it engaging and personal – we want to get to know the real you!
Show Off Your Communication Skills: As a key part of our team, strong communication is essential. Make sure your written application reflects your ability to communicate clearly and effectively. We love a confident communicator!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our buzzing Marketing Team!
How to prepare for a job interview at InVentry
✨Know Your Events Inside Out
Before the interview, research InVentry's past events and marketing campaigns. Familiarise yourself with their brand story and how they connect with customers. This will show your genuine interest in the role and help you discuss how you can contribute to their event planning.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully coordinated events in the past. Be ready to discuss specific challenges you faced and how you overcame them. Highlight your ability to manage multiple priorities and deadlines, as this is crucial for the Events Administrator role.
✨Communicate Like a Pro
Practice your communication skills before the interview. Be clear and concise when discussing your experiences, and don’t forget to showcase your interpersonal skills. Remember, this role involves liaising with various teams and external contacts, so demonstrating confidence in your communication is key.
✨Bring Your Creative Flair
Think about how you can add a creative touch to events. Prepare ideas or examples of how you've contributed creatively in previous roles. InVentry values brand consistency, so be ready to discuss how you can ensure that all event materials align with their brand identity.