At a Glance
- Tasks: Plan and coordinate exciting events that connect us with customers and showcase our brand.
- Company: Join InVentry, a market leader in visitor management solutions, recognised for rapid growth.
- Benefits: Competitive salary up to £26k, private healthcare, and career progression opportunities.
- Other info: Dynamic environment with opportunities for creativity and collaboration.
- Why this job: Be part of a fun, fast-paced team and make your mark in the marketing world.
- Qualifications: Experience in event coordination, excellent organisational skills, and a proactive attitude.
The predicted salary is between 29700 - 36300 £ per year.
In Ventry is the market leader in staff, visitor, and contractor management, trusted by over 10,000 organisations.
Over the years and as our team has grown, we’ve become the market leaders for sign-in and visitor management solutions, culminating in being named in the Deloitte Global fastest 500 growing companies in technology from Europe, the Middle East and Africa, the Northern Tech Awards Top 100 Fastest Growing Companies and being recognised among the LDC Top 50 Most Ambitious Business Leaders.
Role Description
We’ve got an exciting opportunity for an organised and proactive Events Administrator to join our buzzing Marketing Team!
As part of the team that brings our brand to life, you’ll play a key role in planning, coordinating and delivering events that connect us with customers, showcase our story and support our marketing campaigns.
It’s a fast-paced, fun and collaborative environment - and with the business growing quickly, there’s never been a better time to get involved, build your experience, and make your mark!
- Event Booking and Coordination
- Book new and existing Sign in & Exhibitor events, liaising with event managers and the sales team to evaluate event details and costs to decide on bookings.
- Negotiate favourable rates/deals with event contacts to ensure it is cost effective to attend.
- Create event campaigns/projects on CRM, raise purchase orders, complete booking forms, and generate calendar invites.
- Manage which account managers/resellers will attend events.
- Liaise with event contacts to determine specific setups for their events.
- Lead Generation & Feedback forms
- Create lead generation forms linked to the CRM for exhibitor events.
- Send feedback forms post event to account managers and collate data for future reference.
- Collaboration and Logistics
- Liaise with the Junior Graphic Designer to develop custom event skins.
- Co‑ordinate with the Configuration team on event kit setups and the Warehouse Lead on the delivery and collection of kits.
- Send custom event invites using the Event Manager system.
- Monitor kit collections and arrange recollections as necessary.
- Manage event merchandise stock levels and co‑ordinate event stock refreshes.
- Desired skills and experience
- Proven experience supporting or coordinating events, ideally within a marketing or communications team
- Excellent organisational skills with the ability to manage multiple priorities and deadlines
- Confident communicator, both written and verbal, with great interpersonal skills
- Strong attention to detail and a proactive, can‑do attitude
- Comfortable working with suppliers, venues and internal teams to ensure smooth delivery
- Creative flair and an eye for brand consistency across event materials and experiences
- Flexibility to occasionally travel or support events outside of standard hours
- What You’ll Get From Us
- A competitive salary up to £26k
- Documented 121s with progression and career conversations/planning
- Private healthcare
- Free on-site parking
- Seniority level
- Entry level
- Employment type
- Full‑time
- Job function
- Management and Manufacturing
- Referrals increase your chances of interviewing at In Ventry by 2x
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Leeds, England, United Kingdom .
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Events Administrator in Leeds employer: InVentry
InVentry is an exceptional employer, offering a vibrant and collaborative work culture that thrives on innovation and growth. As part of our dynamic Marketing Team in Leeds, you'll have the opportunity to develop your skills in event coordination while enjoying benefits like private healthcare and documented career progression discussions. Join us to make a meaningful impact in a fast-paced environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Events Administrator in Leeds
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for InVentry and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like InVentry are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with InVentry on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at InVentry. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Events Administrator in Leeds
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit InVentry. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of InVentry:Show us that you’ve done your homework! In your application, briefly mention what you admire about InVentry’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at InVentry
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at InVentry will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At InVentry, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
