The Opportunity We are working with a well-established construction and development business delivering large-scale residential projects, who are looking to appoint an experienced Document Controller / Information Management professional to join their team. This is a technical Document Control position, with a strong emphasis on digital systems, information management, document workflows and software. We are not looking for a traditional administration-focused Document Controller. The successful candidate will need to have substantial hands-on experience managing project information through digital platforms and be confident in implementing, managing and improving document control processes. Construction experience is useful, but strong software and document control experience is the priority. The Role You will be responsible for managing project information throughout the construction lifecycle, ensuring information is correctly controlled, structured, distributed and maintained. Key responsibilities will include: * Managing all project documentation through Viewpoint for Projects (VfP), including naming conventions, version control and structured filing. * Managing site-based information capture through Field View. * Controlling document workflows, reviews, approvals and transmittals. * Ensuring project information complies with agreed protocols and information management standards. * Monitoring document workflows and outstanding submissions to ensure information is available when required. * Producing reports covering document status, overdue actions, compliance and information management. * Supporting project audits, quality checks and handover documentation. * Providing guidance, training and day-to-day support to project teams using document control systems. * Working closely with project managers, site teams, consultants, subcontractors and clients to maintain effective information flow. * Helping to develop and improve digital document control processes across projects. * Maintaining data integrity, confidentiality and consistent information management practices. About You We are looking for someone who has genuine technical Document Control / Information Management experience, rather than someone whose background is predominantly general administration. You should have: * Strong experience using Viewpoint for Projects (VfP) – essential. * Excellent understanding of document control processes, workflows and version control. * Strong IT and digital systems capability. * Experience working with CDEs / information management platforms. * Strong Microsoft Office skills, particularly Excel. * A good understanding of ISO 19650 information management principles. * Experience managing documentation across complex projects or multiple stakeholders. * Confidence supporting and training colleagues in the use of digital systems. * Excellent attention to detail and a methodical approach to information management. * Strong communication skills and the ability to work with multidisciplinary project teams. Experience with Field View would be highly desirable, along with exposure to other CDE platforms such as SharePoint, Asite or Aconex. Important This is not a traditional administration role. The successful candidate will need to demonstrate substantial hands-on experience with document control software, CDEs, digital information management and document workflows. We would consider candidates from outside the construction sector where they can demonstrate the required level of technical Document Control and Information Management experience. If you are an experienced Document Controller, Information Manager, Document Management Specialist or CDE Specialist with strong technical software experience and are looking for an opportunity to take ownership of information management within a growing construction business, we would like to hear from you
Document Controller in Manchester employer: Intro Group
Join a well-established main contractor that prioritises employee development and offers a supportive commercial environment for Quantity Surveyors. With competitive salaries, a comprehensive benefits package, and the chance to work alongside experienced professionals on diverse projects, this role provides a stable foundation for your career growth in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Manchester
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Intro Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Intro Group.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Intro Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
