IMI CIB_Payroll & HR Reporting Senior Specialist - Vice President in London

Scope and Purpose

Ensure timely and accurate delivery of monthly outsourced payroll processing for ISP London – Local, Expatriates Inbound and Outbounds (modified payroll) – in collaboration with external service provider, providing the necessary information and monitoring their deliverables. Coordination and delivery of any required quarterly (directors) payroll processing for outsourced Group company assigned. Prepare the list of monthly transactions for all relevant payroll processes and maintain tracker for all payroll input as well as HMRC annual/monthly reporting. Verify the correctness of data to be processed by payroll provider in adherence with contractual and/or agreed terms in place from time to time. Maintain accurate and updated payroll records (incl. Head Office approvals when relevant, expatriates reimbursement requests, ad hoc items, monthly reporting, etc.). Act as main point of contact for payroll processing with external payroll provider. Support on various employees’ payroll queries, when forwarded ensuring prompt response from the payroll service provider (in line with the service agreement). Responsible for directly answering payroll related queries when not in the scope of payroll service provider. Collect data for payroll related reporting including but not limited to P11Ds for local and modified payroll and PSA reporting, ERS, Appendix 7b/7a etc. Oversee and ensure accuracy and timely delivery of all post payroll reporting – Bookkeeping, Costing Report, Employee Listing etc. Liaise with HR Accounting and Admin Specialist as well as Accounting Dept for all payroll related entries on Nostro and other Internal (eg Armovp) reports. Collect information for payroll audits for ISP and any other assigned group company. Maintain up to date knowledge of statutory and regulatory rules relevant to the HR payroll processing and reporting obligations.

PERSONNEL COST MONITORING & FORECAST

Manage and execute the process of reimbursement of Personnel Cost from/to Head Office or other Group legal entities as relevant, preparing internal memos and invoices to be processed. Keep track of monthly personnel direct and indirect cost, in collaboration with Accounting dept. Produce a quarterly/ad hoc overview of personnel cost changes, highlighting reason for changes and trends. Produce forecast of personnel costs on a quarterly/ad hoc basis (or on request, as needed) in collaboration with the HR manager.

REPORTS

Produce and issue the following reports: Prepare and deliver the compensation and benefits reporting as per Head Office (HO) requests. Prepare and provide accurate personnel data reports for insurances/benefits renewal. Act as back-up for the monthly issuing of relevant accounting (LS2) report to Head Office (re. personnel cost of Governance functions). Provide personnel and benefit information/data for analysis as required.

GENERAL ADMIN

Review and update the HR Manual for the activities carried out every six months/as required and relevant, providing relevant information to the HR Manager for the final approval of the Manual. General HR admin activities as assigned, when needed.

Required Experience

Minimum of 5-7 year working experience in end-to-end payroll and coordination with outsourced payroll function, dealing with both UK local and Modified (inbound and outbound) payroll. Experience in providing data for payroll related reports for HMRC, including PSA, P11Ds, ERS, Appendix 7A/7B. HR data reporting experience (e.g. personnel cost, benefits, compensation).

Required Qualifications, Skills and Knowledge

Financial background preferred. Analytical skills and structured approach. Advanced knowledge of Microsoft Excel, Word & Power Point. Able to deliver high work standards, proactive and committed in all aspects of the role. Good communication and organizational skills. Hands‑on approach, precision and ability to organize the work with a delivery oriented and deadline approach. Extensive knowledge of modified payroll. In depth technical knowledge of UK payroll and related regulations.

About us

We are the leading banking group in Italy and one of the Top Tier in Europe. Join us and be part of our successful story! With over 20 million customers in Italy and abroad, we are a true engine of sustainable growth, with a strong commitment to the environment and a tangible impact on society. People are our driving force. We take care of them and foster an inclusive culture where everyone feels valued and empowered. Join an international and innovative Group. Don't wait for the future, choose it!

We guarantee an inclusive and equal environment. We will consider all applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected category in compliance to D.lgs. 198/2006, 215/03 and 216/03. For the evaluation of the application, the data will be processed by Intesa Sanpaolo S.p.A.as Data Controller. We invite you to review the dedicated Privacy Information Notice for more details.