At a Glance
- Tasks: Support management with admin tasks and keep everything organised.
- Company: Join a dynamic team at a leading service industry facility.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Great opportunity to develop skills and grow within the company.
- Why this job: Perfect for those who love organisation and communication in a supportive role.
- Qualifications: 5 GCSEs including Maths and English, plus 2 years admin experience.
The predicted salary is between 13000 - 15000 € per year.
Area Administration
Job Title: Administrative Assistant (Part Time)
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications:
- 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience:
- 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience:
- Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Receptionist with Team Assistant Development in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As a Receptionist with Team Assistant Development, you will benefit from ongoing training and development opportunities, ensuring your professional growth while contributing to a collaborative environment that values your input and fosters teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist with Team Assistant Development in Belfast
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help us tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. We want you to feel confident and ready to showcase your skills as a receptionist and team assistant.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished. We recommend smart attire that reflects the company's vibe—it's all about showing you mean business!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the role. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Receptionist with Team Assistant Development in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Receptionist with Team Assistant Development. Highlight your administrative experience and any relevant skills that match the job description, like your proficiency in Microsoft Office and communication skills.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in the service industry and how you can contribute to the team at O&M Facility.
Show Off Your Attention to Detail:Since the role involves maintaining records and handling documentation, make sure your application is free from typos and errors. This shows us that you pay attention to detail, which is crucial for this position.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you’re familiar with the job description and the company. Brush up on your knowledge of ISO 9001 quality management documentation, as it’s a key part of the role. Being able to discuss how your previous experience aligns with their needs will impress them.
✨Show Off Your Communication Skills
Since this role involves a lot of communication, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, whether it’s through emails, reports, or face-to-face interactions. A strong telephone manner is crucial, so maybe even do a mock call with a friend.
✨Get Organised
Demonstrate your organisational skills by bringing a neat folder with copies of your CV, references, and any relevant documents. You might also want to prepare a few questions about their filing systems or administrative processes to show your proactive approach.
✨Be Personable
First impressions matter! When you meet them, greet everyone with a smile and a friendly attitude. Remember, you’ll be the face of the company for many clients, so showing that you can be warm and welcoming is essential. Practice your handshake and maintain eye contact to convey confidence.
