At a Glance
- Tasks: Support management with admin tasks and keep everything organised.
- Company: Join a dynamic team at a leading service facility in Belfast.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Great opportunity to develop skills in a professional setting.
- Why this job: Perfect for those who love organisation and communication in a supportive role.
- Qualifications: 5 GCSEs including Maths and English, plus 2 years admin experience.
The predicted salary is between 13000 - 15000 € per year.
Area Administration Job Title Administrative Assistant (Part Time)
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications: 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience: 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience: Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Receptionist/administration Assistant, Service in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As a Receptionist/Administration Assistant, you'll benefit from ongoing professional development opportunities and be part of a collaborative environment that values your contributions and fosters growth within the service industry.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/administration Assistant, Service in Belfast
✨Tip Number 1
Get to know the company! Research their values and culture so you can tailor your approach during interviews. This shows you're genuinely interested and helps you stand out.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and appropriate for the role. It’ll boost your confidence and show you mean business.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the position!
We think you need these skills to ace Receptionist/administration Assistant, Service in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience as an Administrative Assistant. We want to see how your skills match the job description, so don’t be shy about showcasing your previous roles and responsibilities!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm, so let us know what excites you about working with us at StudySmarter.
Show Off Your Skills:Don’t forget to mention your strong knowledge of Microsoft Office and any experience with ISO 9001 documentation. We’re looking for someone who can hit the ground running, so highlight those skills that make you stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on the job description and understand the key responsibilities. Familiarise yourself with ISO 9001 quality management documentation, as it’s a big part of the role. This will show that you're not just interested in the position but also prepared for it.
✨Practice Makes Perfect
Rehearse common interview questions related to administrative tasks and customer service. Think about your previous experiences and how they relate to the skills required for this role. Practising with a friend or in front of a mirror can help you feel more confident.
✨Dress the Part
First impressions matter! Dress smartly and professionally for the interview. It shows respect for the company and the role you’re applying for. A neat appearance can set a positive tone right from the start.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of the interview. This could be about the team you'll be working with or the company culture. It demonstrates your interest in the role and helps you gauge if it's the right fit for you.
