At a Glance
- Tasks: Support management with admin tasks and keep everything organised.
- Company: Join a dynamic team at a leading service industry facility.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Great opportunity to develop skills and grow within the company.
- Why this job: Perfect for those who love organisation and communication in a vibrant setting.
- Qualifications: 5 GCSEs including Maths and English, plus 2 years admin experience.
The predicted salary is between 13000 - 15000 € per year.
Area Administration Job Title: Administrative Assistant (Part Time)
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications:
- 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience:
- 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience:
- Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Front Desk Receptionist / Administration Assistant in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As a Front Desk Receptionist / Administration Assistant, you will benefit from ongoing professional development opportunities and be part of a collaborative environment that values your contributions and fosters growth.
StudySmarter Expert Advice🤫
We think this is how you could land Front Desk Receptionist / Administration Assistant in Belfast
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help us tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. We want you to feel confident and ready to showcase your skills as a Front Desk Receptionist.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished. We want you to feel good about how you present yourself when meeting potential employers.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you on their radar. Remember, we’re here to help you land that job!
We think you need these skills to ace Front Desk Receptionist / Administration Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Front Desk Receptionist role. Highlight your administrative experience and any relevant skills, like your knowledge of Microsoft Office and communication abilities. We want to see how you fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time position. Share specific examples from your past roles that demonstrate your organisational skills and attention to detail.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your strong written skills. Keep it clear, concise, and professional. We love a good communicator!
Apply Through Our Website:Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on the job description and understand the key responsibilities. Familiarise yourself with ISO 9001 quality management documentation, as it’s a big part of the role. This will show that you're not just interested in the position but also prepared for it.
✨Show Off Your Skills
Highlight your experience with Microsoft Office and any administrative tasks you've handled in the past. Be ready to give examples of how you've managed correspondence, taken minutes, or maintained filing systems. Specific examples will make your skills stand out!
✨Practice Your Communication
Since strong communication skills are essential, practice answering common interview questions clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your experiences and qualifications.
✨Be Personable
As a Front Desk Receptionist, you'll be the first point of contact. Make sure to showcase your excellent telephone manner and interpersonal skills during the interview. A friendly attitude can go a long way in making a great impression!
