At a Glance
- Tasks: Support management with admin tasks and keep everything organised.
- Company: Join a dynamic team at a leading service industry facility.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Great opportunity for career growth in a supportive setting.
- Why this job: Perfect for those who love organisation and want to make an impact.
- Qualifications: 5 GCSEs including Maths and English; 2 years admin experience required.
The predicted salary is between 13000 - 15000 € per year.
Area Administration
Job Title: Administrative Assistant (Part Time)
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications:
- 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience:
- 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience:
- Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Administrative Assistant JBLE1_NI in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As an Administrative Assistant, you'll benefit from ongoing professional development opportunities and be part of a collaborative environment that values your contributions, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about your experience with Microsoft Office and how you've handled confidential information in the past. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We’re always looking for talented individuals like you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administrative Assistant JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as an Administrative Assistant. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant experience and qualifications!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm, so let your personality come through while keeping it professional.
Showcase Your Skills:Don’t forget to mention your strong knowledge of Microsoft Office and any experience with ISO 9001 documentation. We’re looking for someone who can hit the ground running, so highlight those skills that make you stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on your knowledge of Microsoft Office packages, as well as any relevant administrative processes. Familiarise yourself with ISO 9001 quality management documentation, as this could come up in conversation.
✨Showcase Your Experience
Prepare specific examples from your previous roles that highlight your administrative skills and experience. Think about times when you successfully managed correspondence, took minutes at meetings, or maintained filing systems.
✨Practice Your Communication Skills
Since strong communication is key for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror to boost your confidence.
✨Be Ready for Situational Questions
Expect questions that assess how you handle various scenarios, like dealing with confidential information or managing multiple tasks. Prepare by thinking through how you would approach these situations based on your past experiences.
