At a Glance
- Tasks: Support management with admin tasks and keep everything organised.
- Company: Join a dynamic team at a leading service industry facility.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Great opportunity for career growth in a supportive setting.
- Why this job: Perfect for those who love organisation and want to make an impact.
- Qualifications: 5 GCSEs including Maths and English, plus 2 years admin experience.
The predicted salary is between 13000 - 15000 € per year.
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications: 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience: 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience: Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Administrative Assistant in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As an Administrative Assistant, you'll benefit from ongoing professional development opportunities and be part of a collaborative environment that values your contributions, making it an ideal place for those seeking meaningful employment in the service industry.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about your past experiences and how they relate to the job description. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to the hiring team. Let’s get you that Administrative Assistant position!
We think you need these skills to ace Administrative Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience as an Administrative Assistant. We want to see how your skills match the job description, so don’t be shy about showcasing your 2 years of experience and any ISO 9001 knowledge you have!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. We love seeing enthusiasm, so let us know what excites you about this role and how you can contribute to our success.
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. We appreciate well-structured emails and letters, so take the time to proofread and polish your writing before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re tech-savvy and ready to jump into the digital world!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on your knowledge of Microsoft Office packages, as well as any relevant administrative processes. Familiarise yourself with ISO 9001 quality management documentation, as this could come up in conversation.
✨Show Off Your Experience
Be ready to discuss your previous roles as an Administrative or Clerical Assistant. Highlight specific tasks you've handled, like managing correspondence or preparing reports, and how they relate to the job you're applying for.
✨Communication is Key
Since strong communication skills are essential for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past positions, whether face-to-face or over the phone.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and helps you gauge if the company is the right fit for you. Think about asking about team dynamics or the types of projects you'll be involved in.
