At a Glance
- Tasks: Support management with admin tasks, correspondence, and report preparation.
- Company: Join a dynamic team at a leading service industry facility in Belfast.
- Benefits: Flexible working hours, competitive salary, and a supportive work environment.
- Other info: Great opportunity to develop skills in a friendly and professional setting.
- Why this job: Perfect for those seeking part-time work with real responsibilities and growth potential.
- Qualifications: 5 GCSEs including Maths and English, plus 2 years admin experience.
The predicted salary is between 13000 - 15000 € per year.
Area Administration
Job Title: Administrative Assistant (Part Time)
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications: 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience: 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience: Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Administration Assistant Flexible Working Hours in Belfast employer: Intertoll
Join our dynamic team as an Administration Assistant at our O&M Facility in Belfast, where we prioritise a supportive work culture and flexible working hours to ensure a healthy work-life balance. We offer competitive pay, opportunities for professional growth, and a collaborative environment that values your contributions, making it an ideal place for those seeking meaningful employment in the service industry.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant Flexible Working Hours in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about your past experiences and how they relate to the job description. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Check out our website for the latest job postings! Applying directly through us not only gives you access to exclusive opportunities but also helps streamline your application process. Let’s get you that dream job!
We think you need these skills to ace Administration Assistant Flexible Working Hours in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience as an Administrative Assistant. We want to see how your skills match the job description, so don’t be shy about showcasing your 2 years of experience and any ISO 9001 knowledge you have!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm, so let us know what excites you about working with us at StudySmarter.
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and free of typos. We appreciate attention to detail, so take the time to proofread before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on your knowledge of ISO 9001 quality management documentation. Familiarise yourself with the administrative duties listed in the job description, like writing emails and taking minutes. This will show that you're not just interested in the role but also prepared for it.
✨Show Off Your Skills
Highlight your experience with Microsoft Office packages during the interview. Be ready to discuss specific examples of how you've used these tools in previous roles, especially in managing correspondence or maintaining records. This will demonstrate your capability to handle the tasks required.
✨Practice Your Communication
Since strong communication skills are key for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more confident and ensure you come across as professional and personable.
✨Be Ready for Scenarios
Prepare for situational questions that may ask how you would handle specific administrative challenges, like dealing with confidential information or managing multiple tasks. Think of examples from your past experience that showcase your problem-solving skills and discretion.
