At a Glance
- Tasks: Support management with admin duties, correspondence, and report preparation.
- Company: Join a dynamic team at a leading service industry facility in Belfast.
- Benefits: Part-time hours, competitive salary, and a friendly work environment.
- Other info: Opportunity to develop skills in a supportive and collaborative setting.
- Why this job: Perfect for those looking to gain valuable experience in administration.
- Qualifications: 5 GCSEs including Maths and English; 2 years admin experience preferred.
The predicted salary is between 13000 - 15000 € per year.
Reporting To: General Manager
Contract Type: Part Time Permanent
Salary: £13-15k pro rated
Location: O&M Facility Edgewater Rd, Belfast
Working Hours: Part Time (20 hours) - 5 days per week 09:30 - 13:30
Minimum Qualifications: 5 GCSEs including Maths and English (A*-C Grade)
Minimum Experience: 2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.
Desired Experience: Experience in control and upkeep of ISO 9001 quality management documentation
Principal Functions:
- Carry out administrative duties for Management and Operations Teams.
- Write and distribute email correspondence, memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Attend meetings and take detailed minutes when required.
- Maintain computerised system of customer service and operations records.
- Assist with control of QA and Procedural Documentation.
- Handle abnormal loads correspondence and maintain register.
- Meeting & Greeting both face to face and over the phone.
- Assist in insurance claim handling and record keeping.
- Order stationary and maintain stock/supplies.
- Undertake any other duties that may be assigned from time to time.
Core Competencies and Attributes:
- Strong knowledge of Microsoft Office packages.
- Previous experience of working in a similar clerical or administrative role.
- Excellent telephone manner, with strong communication and interpersonal skills.
- Strong written and oral communication skills.
- High degree of discretion dealing with confidential information.
Admin and Reception Assistant in Belfast employer: Intertoll
Join our dynamic team at the O&M Facility in Belfast, where we prioritise a supportive work culture and offer flexible part-time hours that allow for a healthy work-life balance. As an Admin and Reception Assistant, you will benefit from ongoing professional development opportunities and be part of a collaborative environment that values your contributions and fosters growth within the service industry.
StudySmarter Expert Advice🤫
We think this is how you could land Admin and Reception Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin and Reception Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about your past experiences and how they relate to the job description. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you.
We think you need these skills to ace Admin and Reception Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience as an Administrative/Clerical Assistant. We want to see how your skills match the job description, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Admin and Reception Assistant role. Keep it friendly and professional, and let us know what excites you about joining our team.
Show Off Your Skills:We love seeing strong communication skills! Make sure to highlight your experience with Microsoft Office and any other relevant software. If you’ve got experience with ISO 9001 documentation, definitely mention that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Intertoll
✨Know Your Stuff
Make sure you brush up on your knowledge of Microsoft Office packages, as well as any relevant administrative processes. Familiarise yourself with ISO 9001 quality management documentation, as this could come up in conversation.
✨Show Off Your Experience
Be ready to discuss your previous roles as an Administrative or Clerical Assistant. Highlight specific tasks you've handled, like managing correspondence or maintaining filing systems, and how they relate to the job you're applying for.
✨Communication is Key
Since the role involves a lot of communication, practice your telephone manner and prepare to demonstrate your strong written and oral skills. You might even want to bring examples of emails or reports you've written in the past.
✨Prepare for the Unexpected
Think about potential scenarios you might face in the role, such as handling abnormal loads correspondence or taking minutes at meetings. Prepare some responses or strategies to show that you're ready for anything that comes your way.
