Administrative Assistant in Southampton

We have an exciting opportunity for a highly organised and proactive Administrative Assistant to join our Caleb Brett team to cover maternity leave on a 12-month fixed contract. This role is critical in providing essential support to our business teams, ensuring the smooth day-to-day operation of our services.

ABOUT YOU

We are seeking someone who is detail-oriented, able to manage multiple priorities, and committed to delivering excellent administrative support while ensuring all activities are completed in line with Intertek's policies, procedures, and quality standards.

• Purchase Order experience
• Previous experience in an administrative, coordinator, or office support role
• Excellent organisational skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and work effectively under pressure
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Strong customer service skills and a professional approach to stakeholder management
• Ability to work independently and as part of a team

ABOUT THE OPPORTUNITY

This role is critical for providing support and assistance to our business teams, with a focus on ensuring smooth operations, managing communication, coordinating key inspection documentation for our inspector team and maintaining excellent communication with colleagues and clients, whilst maintaining Intertek's policies and protocols on every job.

Key activities:

• Booking in new jobs onto the system
• Reviewing incoming invoices and book for future processing by our billing team
• Produce Purchase Orders through to receipt and book on our cost tracking system
• Produce documentation to ensure sample despatch outside of the UK
• Provide comprehensive administrative support to business teams across the organisation
• Coordinate and manage inspection-related documentation, ensuring accuracy, completeness, and timely distribution to the inspector team
• Act as a key point of contact for internal colleagues and external clients, maintaining professional and effective communication at all times
• Maintain accurate records, databases, and filing systems, both electronic and paper-based
• Monitor and respond to emails, telephone enquiries, and client requests in a timely manner
• Ensure all administrative processes are carried out in accordance with Intertek's policies, protocols, and compliance requirements
• Support the wider team with ad hoc administrative tasks as required

WHAT WE OFFER

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace, and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.

• Competitive salary/benefits
• Development and career opportunities around the Globe
• Working in a highly motivated team and dynamic working environment

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. We do not discriminate against applicants, and all qualified individuals will receive consideration for employment regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. We are committed to fair and equitable pay and are proud to be a Real Living Wage employer, ensuring our colleagues are compensated in line with independently assessed living standards. We are also committed to providing reasonable adjustments throughout the recruitment process and employment to support candidates and employees with disabilities or special needs. Intertek operates a preferred supplier arrangement, and we do not accept unsolicited approaches from agencies.